Administrative Assistant

Skillhub Solutions Inc.; Toronto; On-site; CAD 55,000 - 70,000; Full time

Job summary

Skillhub Solutions Inc. in North York, Ontario, is seeking an Office Coordinator to support a busy real estate brokerage. This full-time role manages calendars, communications, documentation, and confidential information with discretion.

Responsibilities include organizing meetings, coordinating travel, preparing documents, reviewing correspondence, and tracking deadlines. The position emphasizes efficiency improvements and professional, discreet administration within a fast-paced office.

Responsibilities

• Manage senior leadership calendars, evaluate meeting requests, and adjust schedules as priorities change.
• Organize meetings with staff, clients, and external contacts, including logistics and preparation of materials.
• Review incoming correspondence, prepare responses when appropriate, and elevate urgent items.
• Track deadlines, follow-ups, and outstanding commitments.
• Create, edit, and proofread presentations, reports, contracts, and other business documents.
• Coordinate business travel arrangements and supporting documentation.
• Process invoices and expense submissions and maintain administrative records and files.
• Support leadership sessions, company functions, client-facing events, and special projects.
• Recommend practical improvements to office efficiency and administrative workflows.
• Handle sensitive business information with discretion.

Job description

North York, ON Full-time CA$55,000 - CA$70,000 / year

Support daily executive and office operations for a busy real estate brokerage in North York, Ontario. The Office Coordinator helps organize schedules, communications, documentation, and administrative processes while handling confidential information with discretion.

Responsibilities

• Manage senior leadership calendars, evaluate meeting requests, and adjust schedules as priorities change.
• Organize meetings with staff, clients, and external contacts, including logistics and preparation of materials.
• Review incoming correspondence, prepare responses when appropriate, and elevate urgent items.
• Track deadlines, follow-ups, and outstanding commitments.
• Create, edit, and proofread presentations, reports, contracts, and other business documents.
• Coordinate business travel arrangements and supporting documentation.
• Process invoices and expense submissions and maintain administrative records and files.
• Support leadership sessions, company functions, client-facing events, and special projects.
• Recommend practical improvements to office efficiency and administrative workflows.
• Handle sensitive business information with discretion.