Senior Accounts Administrator

McGill University; Sherbrooke; On-site; CAD 41,000 - 50,000; Full time

Benefits offered by this job

Health benefits

Pension plan

RRSP and TFSA

Vacation policy

Personal days

Remote work up to 2 days/week

Job summary

McGill University in Montreal, QC, is seeking an Accounts Payable Associate to administer accounts under supervision. You will organize, verify and process vendor invoices, reconcile statements and support audits while ensuring compliance with university and government guidelines.

The role requires strong knowledge of accounting principles, proficiency with Banner, Crystal Reports and Excel, and the ability to communicate clearly with vendors, clients and auditors.

Qualifications

• Knowledge of accounting principles and university accounting practices.
• Demonstrated organizational skills and ability to multi-task.
• Accuracy and attention to detail.
• Clear transmission of information to vendors, clients, community and auditors.
• Proficient in Banner, Crystal Reports and Excel for complex spreadsheets.

Responsibilities

• Review, verify and process vendor reconciliations, invoices and credits.
• Investigate and resolve problems related to vendor statements and payments.
• Ensure compliance with government, tax laws, and university policies.

Skills

Accounting principles

Organization

Communication

English proficiency

Attention to detail

Education

DEP in Business Administration

Tools

Banner

Crystal Reports

Excel

Job description

Position Summary

Under the direction of the immediate supervisor, administers accounts. Organizes, distributes and verifies the work of others and participates in their training. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyzes and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Major Duties and Responsibilities

Reviews, verifies and processes vendor reconciliation statements, invoices and credits Investigates and resolves problems Ensures all adjusting accounting transactions are processed for the purpose of maintaining up-to-date reconciliations Acts as resource person for the community and clients and is the main contact to resolve all vendor statement issues/discrepancies Ensures accuracy and compliance with government and tax laws, including commodity taxes; as well as accounting and procedures Maintains up-to-date knowledge of these matters and gives explanations to vendors, clients, community and auditors Verifies the completeness and accuracy of vendor statements Prepares schedules, reports and financial statements Supplies information and documentation to auditors Performs various administrative and clerical tasks according to the needs of the unit Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons including external vendors Uses a variety of equipment such as a personal computer, printer, calculator, telephone, photocopier and various software such as Crystal Reports and complex Excel spreadsheets

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities

Knowledge of accounting principles. Ability to understand University accounting principles, including but not limited to, reservations, encumbrances, liquidations, actuals. Demonstrated organizational skills and ability to multi-task. Accuracy and attention to detail. Ability to clearly transmit and receive information. Must be client-focused and service-oriented. Demonstrated ability to work in a PC environment, including extensive knowledge of Banner, Crystal and Excel. Ability to use and manipulate complex Excel spreadsheets. (i.e., subtotals, filters, vlookups, pivot tables, etc.). Must be quick, efficient and organized. Must be able to correlate and understand the entire procurement to pay cycle. McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Competitive benefits package

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Minimum Education and Experience

DEP - Business Administration 4 Years Related Experience / Hourly Salary: (MUNACA Level F) $29.42 - $36.46 Hours per Week: 33.75 (Full time) Supervisor: Accounts Payable Manager Position End Date (If applicable): Deadline to Apply: 2026-09-23

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

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