Office Assistant- Admissions Systems team

McGill University; Montreal (administrative region); On-site; CAD 19,000 - 27,000; Part time

Benefits offered by this job

AMUSE collective agreement

Job summary

McGill University in Canada is seeking an Administrative Support role for the Admissions Systems team. Under supervision, the incumbent provides data entry, record maintenance, research, system testing, data analysis and reporting to support admissions services throughout the admissions cycle.

The position is part-time (10 hours/week) with hourly salary of $16.85 AMUSE. Start date 2026-09-07; End date 2027-05-31.

Qualifications

• High School Diploma
• 1 Year Related Experience

Responsibilities

• Research, create, update, and maintain entries in the McGill institution table.
• Focusing on school names, language of instruction, and contact information among other data points.
• Research admissions policies, practices, and processes at other post-secondary institutions and prepare summaries or reports of findings.
• Review and validate raw data; compile reports, statistics, and other information to support admissions leadership and decision-making.
• Participate in user acceptance testing (UAT) for system enhancements, upgrades, and new functionality, documenting results and identifying issues.
• The list of functions described above is representative and is not intended to be a complete and detailed list of all duties that may be assigned.
• The incumbent may be required to perform other related duties consistent with the nature and level of the position.

Education

High School Diploma

Job description

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Job Summary Under the direction of the immediate supervisor, the incumbent provides administrative and operational support to the Admissions Systems team. The incumbent assists with data entry, record maintenance, research, system testing, data analysis and the preparation of reports and basic statistics. Working in accordance with established procedures and guidelines, the incumbent supports admissions operations and contributes to the effective delivery of admissions services throughout the admissions cycle.

Main Responsibilities

• Research, create, update, and maintain entries in the McGill institution table, ensuring data accuracy and completeness.


• focusing on school names, language of instruction, and contact information among other data points.


• Research admissions policies, practices, and processes at other post-secondary institutions and prepare summaries or reports of findings.


• Review and validate raw data; compile reports, statistics, and other information to support admissions leadership and decision-making.


• Participate in user acceptance testing (UAT) for system enhancements, upgrades, and new functionality, documenting results and identifying issues.


• The list of functions described above is representative and is not intended to be a complete and detailed list of all duties that may be assigned.


• The incumbent may be required to perform other related duties consistent with the nature and level of the position.

Minimum Education and Experience

• High School Diploma


• 1 Year Related Experience

Hourly Salary: (AMUSE B) $16.85

Estimated Number of Work Hours per Week: 10 (Part time)

Position Start Date: 2026-09-07

Position End Date: 2027-05-31

Deadline to Apply: 2026-09-10

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.

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