Office Assistant B

McGill University; Sainte-Anne-de-Bellevue; On-site; CAD 39,000 - 44,000; Part time

Job summary

McGill University is seeking an Office Assistant B to support the Agricultural and Environmental Sciences hub. The role entails scheduling meetings and events, processing financial transactions, reconciling PCards, handling courier and UPrint tasks, and serving as Telephone Coordinator with reception duties.

Prior McGill office experience is valued. Minimum education is a high school diploma with about one year of related experience.

Qualifications

• High School Diploma or equivalent with related experience.
• Familiarity with financial transactions and office reception.
• Experience working in a university or McGill environment preferred.

Responsibilities

• Schedule meetings and events for the department.
• Process financial transactions including POs, IDCs, deposits.
• Reconcile PCard activity and handle courier tasks.
• Serve as Telephone Coordinator and provide general reception.
• Manage UPrint accounts and related duties.

Skills

Scheduling meetings

Financial transactions

PCard reconciliation

Courier handling

Telephone coordination

Reception duties

Office experience

Education

High School Diploma

1 year related experience

Job description

Office Assistant B Hiring Unit: Agricultural and Environmental Sciences Animal Science and Natural Resource Sciences - Hub

Position Summary: Duties of the Office Assistant include:

• Scheduling of meeting and events


• Processing financial transactions: POs, IDCs, deposits


• Reconciling PCards


• Handling the Departments' courier and UPrint accounts


• Serving as Telephone Coordinator


• Providing general reception


• Other Qualifying Skills and/or Abilities: Previous McGill office work

Minimum Education and Experience: High School Diploma 1 Year Related Experience

Hourly Salary: (AMUSE B) $30.00

Estimated Number of Work Hours per Week: 24 (Part time)

Position Start Date: 2026-09-03 Position End Date: 2026-12-23 Deadline to Apply: 2026-09-09

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 3 (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

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