Office Assistant A (Work Study)

McGill University; Sherbrooke; On-site; CAD 23,000 - 25,000; Part time

Job summary

McGill University is seeking a part-time on-campus position in Financial Services. The role involves greeting and assisting inquiries, data entry into established databases, and handling mail and documents.

Workday data entry will be performed based on Jira requests for student expense reports. Eligible candidates include those enrolled in the Work Study Program with a High School Diploma and minimal or no related experience.

Qualifications

• High School Diploma with minimal or no experience.
• Enrollment in Work Study Program required for eligibility.
• Proof of certificate for the academic year 2026-2027 required.
• English communication is required at McGill University.

Responsibilities

• Greet and answer general inquiries with a positive attitude.
• Collect and enter data into established databases.
• Receive, send, sort mail, parcels and forms.
• Document preparation and may include sorting, collating, filing, scanning, photocopying and shredding.
• Create student expense reports in Workday from Jira requests.

Skills

Data entry

Mail sorting

Workday

Jira requests

Document preparation

Education

High School Diploma

Tools

Jira

Workday

Job description

Hiring Unit

Financial Services

Position Summary

Positive attitude while greeting and answering general inquiries Collects and enters data into established databases Receives, sends and sorts mail, parcels and various forms Document preparation and may include sorting, collating, filing, scanning, photocopying and shredding Creation of student expense reports (data entry) in Workday based on Jira requests

Other Qualifying Skills and/or Abilities

High School diploma with minimal or no experience. Only students enrolled in the Work Study Program are eligible. Proof of Certificate for the academic year 2026-2027 is required.

Knowledge of English

McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience

High School Diploma Minimal or No Related Experience

Hourly Salary

(AMUSE A) $17.25

Estimated Number of Work Hours per Week

20 (Part time)

Position Start Date

2026-09-14

Position End Date

2026-12-18

Deadline to Apply

2026-09-07

Contract and Collective Agreement

This position is covered by the AMUSE collective agreement.

Eligibility and Work Authorization

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

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