Office Assistant

BHE Canada; Calgary; On-site; CAD 45,000 - 65,000; Full time

Job summary

BHE Canada is seeking an Administrative Assistant/Procurement Support in Calgary. This full-time role involves providing administrative services and procurement support in a dynamic environment. Ideal candidates will have administrative experience and a business administration background. The position offers a competitive salary and benefits, along with opportunities for professional growth.

Benefits

Company events

Company pension

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

Wellness program

Qualifications

• Minimum of two years of administrative experience.
• Knowledge of procurement processes is an asset.
• High level of professionalism and ability to work with confidential matters.

Responsibilities

• Provide general administrative services such as travel arrangements and expense reports.
• Create and process purchase orders according to company policies.
• Screen incoming calls and emails while maintaining professionalism.

Skills

Organization

Time Management

Analytical Skills

Communication Skills

Education

Certificate or Diploma in Business Administration

Tools

MS Office

SAP

ComplyWorks/Veriforce

Adobe Sign

Job description

Berkshire Hathaway Energy (BHE) Canada is a Canadian subsidiary of Berkshire Hathaway Energy focused on identifying and investing in business opportunities related to all aspects of the energy infrastructure market across Canada. BHE Canada currently owns and operates a 130 MW wind farm, a 20 MW natural gas-fired power plant, and a high voltage transmission line in Alberta. BHE Canada is headquartered in Calgary, Alberta.

The BHE Canada team is seeking a dynamic and service-oriented individual to fill the combined role of Administrative Assistant/Procurement Support. This position will appeal to someone who enjoys working in a fast-paced team environment and has a keen interest in administrative support and procurement practices. The successful candidate will demonstrate flexibility, discretion, confidentiality, and independence while supporting corporate goals and direction.

Note: This position includes a set of core Administrative Assistant responsibilities, with additional temporary Procurement Support duties to provide coverage during a maternity leave. These temporary responsibilities are expected to continue for approximately 12 months and will be re-evaluated at the end of the coverage period.

Responsibilities

Reporting to the Director, Corporate Development & Procurement key accountabilities are to:

Administrative Support:

• Provide general administrative services, including arranging travel, processing monthly expense reports, maintaining accurate and efficient electronic filing systems, and time entry
• Coordinate meetings, including planning and organizing materials, booking meeting rooms, venue selection, and setup
• Screen incoming calls, emails, and correspondence while maintaining a professional, courteous, and friendly demeanor
• Support office and facility needs, working with external vendors, following procurement procedures to order stationery and business cards, maintain office supplies, and manage mail and courier needs
• Assist with IT inquiries and liaise with the IT department and building service providers

Procurement Support:

• Create and process purchase orders in accordance with company policies and procedures.
• Maintain accurate purchasing records and documentation for auditing and compliance purposes.
• Process new supplier requests based on information provided by the business unit.
• Conduct supplier assessments for all new supplier qualification requests to ensure established risk levels and all required information is obtained.
• Review and validate supplier documentation, such as certifications, insurance, and safety compliance records.
• Collaborate with cross-functional teams (procurement, legal, insurance, safety and operations) to ensure suppliers meet technical and contractual requirements.
• Maintain and update the approved supplier list manually or through ComplyWorks/Veriforce, ensuring all qualified suppliers have current and accurate records.

Qualifications

• Minimum of two years of administrative experience
• Post-secondary education with preference given to those with a Certificate or Diploma in Business Administration.
• Knowledge of procurement processes would be considered an asset.
• Excellent organization and time management skills along with a keen eye for detail and accuracy
• Strong analytical and problem-solving skills
• Exceptional team skills and proven ability to engage with internal and external stakeholders
• Advanced skills in MS Office (Outlook, Word, Excel) products
• Experience with SAP, ComplyWorks/Veriforce and Adobe Sign would be considered an asset
• High level of professionalism and demonstrated ability to work with sensitive and confidential matters
• Positive and friendly customer service approach coupled with exceptional communication skills (both oral and written)
• Independent worker and self-starter with highly developed resourceful problem-solving and decision-making skills
• Demonstrated resiliency and sound judgment in dealing with business and corporate challenges

Notes

Internal candidates can submit their resume using their BHE Canada Ltd. email address to [e-mail].

External candidates can submit their application via Indeed at or by searching BHE- Canada jobs.

BHE Canada Ltd. employees should be aware that we may contact your manager during the selection process. Some positions may require job specific assessments, regular criminal record checks, additional BHE Canada Ltd. training, medical assessments, annual drivers abstract, and drug tests. Please contact the Hiring Manager or Recruiter for further clarification if required.

We thank all candidates for their interest in a career with BHE Canada Ltd., however, only candidates being considered for an interview will be contacted. When you submit a job application to BHE Canada Ltd., it will be accessible to BHE Canada Ltd. personnel involved in BHE Canada Ltd.’s hiring processes, and the information will be used for recruitment. In addition, BHE Canada Ltd. relies on qualified third parties to assist in the hiring process and your information may be provided to them for this purpose. By submitting your job application, you agree to the use of your personal information for these purposes.

At BHE Canada Ltd. we celebrate diversity and inclusion. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment regardless of race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, family status, source of income, sexual orientation or any other category protected by applicable provincial or federal law.

Job Type: Full-time

Additional pay:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Wellness program

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Calgary, AB T2P 3G6: reliably commute or plan to relocate before starting work (preferred)