Administrative Support IV

Alberta Health Services; Calgary; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading health services organization is seeking an Administrative Support IV for their East Calgary Family Care Clinic. This role involves patient coordination, administrative tasks, and requires at least a grade 12 diploma alongside a Medical Office Assistant certificate. Successful applicants will work in a dynamic team environment dedicated to improving patient care for individuals with complex health needs.

Qualifications

• 3 years of administrative experience in a healthcare setting in the past 5 years.
• Experience in measuring patient vital signs.
• Demonstrated ability to work with minimal supervision.

Responsibilities

• Prepare patients, equipment and supplies for clinic visits.
• Book patients for appointments and manage patient flow.
• General reception duties such as managing faxes and directing calls.

Skills

Analytical skills

Attention to detail

Communication

Time Management

Problem Solving

Education

Grade 12 diploma

Medical Office Assistant certificate

Current certification of BLS for HCP

Tools

MS Word

Excel

EMR

Job description

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Your Opportunity:

The East Calgary Family Care Clinic (ECFCC) is known for providing comprehensive primary care for people with complex needs, such as any combination of chronic illnesses, mental health and addiction along with social or economic factors that negatively impact health. The team is composed of over 50 members representing 10 different professions. The Clinic is in the East Calgary Health Centre. Reporting to the management of the East Calgary Family Care Clinic, the position is responsible for a variety of administrative and clinical duties. The clinical expectations for this role include preparing patients, equipment and supplies for clinic visits; assisting with patient flow within the clinic; measuring and recording vital signs and generally contributing to efficient processes that optimize the patients’ clinic visit experience. This role also includes booking patients for appointments, directing patient calls, liaising with external providers, pharmacies, etc. and general reception duties such as managing faxes. The role expectations include other basic clinical functions that can be safely performed by an unregulated clinic assistant after appropriate learning has been achieved. Additional supports may be offered to patients such as booking and managing appointments in the community and at other facilities. This position is part of Primary Care Alberta. By applying on this posting, if you are the successful candidate, you agree to and will become an employee of Primary Care Alberta.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Acute Care Alberta: N Primary Care Alberta: Y Recovery Alberta: N Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Family Care Clinic Primary Location: East Calgary Health Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 0.80 Posting End Date: 17-JUN-2025 Employee Class: Regular Part Time Date Available: 27-JUN-2025 Hours per Shift: 7.75 Length of Shift in weeks: 12 Shifts per cycle: 48 Shift Pattern: Days, Evenings, Weekends Days Off: As Per Rotation Minimum Salary: $26.07 Maximum Salary: $31.68 Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Grade 12 diploma required. Medical Office Assistant certificate or equivalent required. Current certification of BLS for HCP required. 3 years of administrative experience in a health care setting in past 5 years. Experience in measuring patient vital signs. Strong analytical skills, attention to detail and ability to work with minimal direct supervision required. Demonstrated excellent communication and interpersonal skills required. Demonstrated excellent skills in time management, organization, problem solving and priority decision making required. Demonstrated ability to work with frequent interruptions. Demonstrated ability to de-escalate patients with aggressive predispositions by phone or in person. Demonstrated flexibility and adaptability within a complex and rapidly changing environment and may involve working with clients who present criminal or suicidal tendencies, potential exposure to violence and aggression.

Preferred Qualifications:

Intermediate experience and competency with multiple computer programs (MS Word, Excel and EMR). Experience with Connect Care is an asset. Demonstrated ability to be self-directed and motivated. Experience in appointment coordination with complex clients. Demonstrated ability to work with individuals of all ages, from diverse backgrounds and cultures using a supportive, non-judgmental approach. 2 years primary care experience preferred.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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