Administrative Assistant - Security & Compliance

AltaLink; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

AltaLink, a key utility provider in Alberta, is seeking an Administrative Assistant to support their Corporate Security team. This full-time position involves administrative duties to ensure compliance with Critical Infrastructure Protection programs, providing excellent customer service, and interacting with internal and external stakeholders. Ideal candidates will have a high school diploma and several years of relevant experience, particularly in security administration, with strong organizational and communication skills.

Benefits

Extended Healthcare Plan

Competitive Compensation and Bonus Plan

Defined Contribution Pension Plan

Tuition Reimbursement

Employee Assistance Program

Vacation and Holidays Off

Onsite Gym

Qualifications

• Minimum of three years security-related administrative experience preferred.
• Proficient with Microsoft office tools, especially Outlook, Word, and Excel.
• Demonstrated problem-solving and planning skills.

Responsibilities

• Administer authorization and access process for Critical Infrastructure Protection.
• Prepare self-reports and mitigation plans for compliance management.
• Update security and CIP manuals and conduct access audits.

Skills

Organizational skills

Analytical skills

Customer service

Time management

Effective communication

Education

High School diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SAP GRC

AssurX Compliance Management systems

Job description

Administrative Assistant - Security & Compliance

Administrative Assistant - Security & Compliance

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Job ID# 3264

Job Title: Administrative Assistant - Security & Compliance

Job Level: OS4

Date Posted: June 6, 2025

Closing Date: June 16, 2025

Job Type: Full-time Permanent

Category: Internal/External Opportunities

Location: Calgary

We power Alberta. Our transmission lines deliver electricity to millions of Albertans 24 hours a day, seven days a week. When you're on our team, you're supporting our province's homes, farms, businesses and industries by providing safe, reliable and cost-effective service. Whether working in the field or in the office, every AltaLinker contributes to keeping the lights on.

Today, the transmission system is more important than ever. As we connect new sources of renewable energy to the grid and support Alberta's energy transition to net-zero emissions, AltaLink's transmission system is the backbone of the changing electricity system. With our head office in Calgary, and regional offices in Greater Edmonton, Red Deer and Lethbridge, we have central and southern Alberta covered.

We offer work with meaning, incredible opportunities for development and to contribute to your community. Join our team!

Job Description:

An Administrative Assistant is required to support the Corporate Security team. The position is based in Calgary and reports to the Manager, Security and Compliance. This position will be focused on providing a variety of administrative duties for AltaLink's CIP (Critical Infrastructure Protection) and compliance programs. The role requires an efficient individual that is dedicated to providing excellent customer service.

Responsibilities:

Responsibilities include but are not limited to:

• Administer AltaLink's Critical Infrastructure Protection (CIP) authorization and access process (AMS) to ensure timely and compliant access authorizations and terminations are provided
• Gather, review, reconcile and submit regular evidence packages for on-going CIP compliance to Alberta Reliability Standards (ARS)
• Contravention and Self-Report Management, including preparing self-reports and mitigation plans using templates. Track and update mitigation plans from self-reports to completion
• Participate in capital security projects providing subject matter expertise on security processes as well as performing system input validation and UAT testing as required
• Update Security and CIP manuals, documents, and standards as required in a regular and timely manner
• Prepare, review and complete scheduled access audits to maintain compliance with AltaLink programs and standards
• Provide a professional interface with internal and external stakeholders on a variety of written or personal interactions in a timely manner
• Prepare paperwork for new and existing employee within Corporate Security as well as terminations
• Maintain effective ongoing interaction with Management and other Administrative Assistants within the company
• Arrange and organize meetings as required
• Occasionally will be required to work some overtime
• Other administrative tasks and duties as required
  
  
  

Requirements

Qualifications:

• Minimum education required is a High School diploma
• Minimum of the three (3) years of Security related administrative experience and experience coordinating multiple projects five (5) preferred
• Proven ability/experience in the above noted responsibilities
• Proven experience in working in SAP GRC, AssurX Compliance Management systems, or equivalent compliance software
• Demonstrated knowledge and understanding of the requirements, procedures and structures of a security program
• Demonstrate knowledge and understanding of ISO 27001:2022, ISO 27019:2017 requirements. Knowledge and understanding of ISO 27019:2024 is an asset.
• Previous experience in an electrical utility is preferred
• Proficient with Microsoft Outlook, Word, Excel and PowerPoint
• Working knowledge of SharePoint and Access Management Systems would be an asset
• Strong organizational and analytical skills
• Proactive, results focused, with ability to work and report regularly on multiple projects and priorities simultaneously
• Strong demonstration of initiative, planning, problem solving and time management skills
• Must have a demonstrated positive attitude and be flexible in the work performed
• Ability to work under pressure, adhere to tight deadlines and with minimal supervision while maintaining attention to detail
• Previous experience providing administrative support to management level would be an asset
• A strong desire and willingness to learn
• Proficient data entry and typing skills
• Proven track record of accountability
• Effective communication (verbal and written) and interpersonal skills to interface with team members, customers and stakeholders to promote positive outcomes
• Proven track record of good performance and attendance
  
  
  

Notes:

Internal candidates can submit their resume internally via https://referrals.workable.com/altalink/jobs/

External candidates can submit their application via Workable externally at AltaLink - Current Openings (workable.com).

AltaLink employees should be aware that we may contact your manager during the selection process. Some positions may require job specific assessments, regular criminal record checks, additional AltaLink training, medical assessments, annual drivers abstract, and drug tests. Please contact the Hiring Manager or Recruiter for further clarification if required.

We thank all candidates for their interest in a career with AltaLink. Due to the high volume of applications, we will only be contacting candidates being considered for an interview. We sincerely appreciate all interest and invite all candidates to follow us on LinkedIn, Facebook and/or X.

In proceeding with your application, you will be required to submit personal information to AltaLink through our applicant tracking service provider and this information will be accessible to AltaLink personnel involved in AltaLink's hiring processes. AltaLink also relies on third parties to assist in the hiring process and your information may be provided to them for this purpose. In the application process, AltaLink will require you to provide consent to the collection, use, and storage of your personal information for these purposes.

At AltaLink, we celebrate diversity and inclusion. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment regardless of race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, family status, source of income, sexual orientation or any other category protected by applicable provincial or federal law.

For eligible positions AltaLink offers optional hybrid work that provides flexibility between working from home and the office.

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Spending Accounts
• Competitive Compensation and Bonus Plan
• Defined Contribution Pension Plan and Group RRSP
• Group Life Insurance
• Hybrid Work Schedule for Eligible Roles
• Employee Assistance Program
• Vacation, Earned Time off, Birthdays Off Work and 13 Recognized Holidays
• Tuition Reimbursement
• Social Club
• Onsite Parking and Onsite Gym
• Wellness Programs

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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