Office Administrator YYZ

Swissport; Mississauga; On-site; CAD 50,000 - 65,000; Full time

Job summary

Swissport is a global leader in aviation services, providing ground handling, cargo handling, and passenger services. They seek an Administrative Coordinator to support the station and management team, including recruitment processes and disability management coordination, ensuring smooth day-to-day operations.

The role requires a diploma or professional qualifications, 1–3 years in administration, and strong English communication skills, with proficiency in MS Word, Excel, and PowerPoint.

Qualifications

• Diploma/ professional qualifications.
• 1-3 years of work experience in Administration.
• Must possess good English communication skills, both verbal and written.
• Must be proficient in MS Word, Excel and PowerPoint.
• Strong attention to detail.
• Ability to work in a quick-paced environment and to meet tight deadlines.
• Ability to maintain effective interpersonal relationships.

Responsibilities

• Brings administrative support to the General Manager and the management team.
• Arranges various employee and management office functions (such as draft and update memo's letters, listings, organizational charts, and management directory, etc.).
• Responsible for all the office supplier contracts and uniforms.
• Responsible for RAIC applications.
• Coordinate interviews with new candidates and assist the recruitment process.
• Coordinate the recall process.
• Liaise between operational leadership and external disability management provider
• Responsible for the office phones contract, order repairs, resolve trouble shooting and issues.
• Performs related duties as assigned.

Skills

English communication

Detail-oriented

Interpersonal skills

Education

Diploma/ professional qualifications

Tools

MS Word

MS Excel

PowerPoint

Job description

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – "To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience."

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

Provides administrative and operational support to the station and management team. Supports recruitment, interviews, recall processes, and disability management coordination while ensuring smooth day-to-day office operations and addressing administrative and facility-related needs.

Job Responsibilities

• Brings administrative support to the General Manager and the management team.
• Arranges various employee and management office functions (such as draft and update memo's letters, listings, organizational charts, and management directory, etc.).
• Responsible for all the office supplier contracts and uniforms.
• Responsible for RAIC applications.
• Coordinate interviews with new candidates and assist the recruitment process.
• Coordinate the recall process.
• Liaise between operational leadership and external disability management provider
• Responsible for the office phones contract, order repairs, resolve trouble shooting and issues.
• Performs related duties as assigned.

Qualifications And Competencies

• Diploma/ professional qualifications.
• 1-3 years of work experience in Administration.
• Must possess good English communication skills, both verbal and written.
• Must be proficient in MS Word, Excel and PowerPoint.
• Strong attention to detail.
• Ability to work in a quick-paced environment and to meet tight deadlines.
• Ability to maintain effective interpersonal relationships.

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at www.careers.swissport.com to learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!