ADMINISTRATOR, OFFICE

Swissport International AG; Mississauga; On-site; CAD 42,000 - 54,000; Full time

Job summary

Swissport International AG is seeking an administrative professional to support the station and management team in a fast-paced aviation environment.

You will coordinate recruitment processes, recall activities, RAIC applications, and day-to-day office operations while ensuring accurate documentation and supplier management. Strong English communication, MS Office proficiency, and attention to detail are essential.

Qualifications

• Diploma or professional qualifications required.
• 1-3 years of administration experience preferred.
• Strong English communication, verbal and written.
• Proficient in MS Word, Excel and PowerPoint.
• Excellent attention to detail and accuracy.
• Ability to work in a fast-paced environment and meet deadlines.
• Strong interpersonal relationships and teamwork.

Responsibilities

• Provides administrative support to the General Manager and management team.
• Coordinates office functions, memos, listings, org charts, and directory updates.
• Manages office supplier contracts and uniforms.
• Handles RAIC applications.
• Coordinates interviews and recruitment process.
• Supports recall process and disability management coordination.
• Liaises between operational leadership and external providers.
• Manages office phone contracts and equipment repairs.

Skills

English communication

Attention to detail

Interpersonal skills

Fast-paced environment

Meet tight deadlines

Education

Diploma/ professional qualifications

1-3 years of work experience in Administration

Tools

MS Word

Excel

PowerPoint

Job description

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.”

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

Provides administrative and operational support to the station and management team.Supports recruitment, interviews, recall processes, and disability management coordination while ensuring smooth day-to-day office operations and addressing administrative and facility-related needs.

Job Responsibilities

• Brings administrative support to the General Manager and the management team.
• Arranges various employee and management office functions (such as draft and update memo's letters, listings, organizational charts, and management directory, etc.).
• Responsible for all the office supplier contracts and uniforms.
• Responsible for RAIC applications.
• Coordinate interviews with new candidates and assist the recruitment process.
• Coordinate the recall process.
• Liaise between operational leadership and external disability management provider
• Responsible for the office phones contract, order repairs, resolve trouble shooting and issues.
• Performs related duties as assigned.

Qualifications and Competencies

• Diploma/ professional qualifications.
• 1-3 years of work experience in Administration.
• Must possess good English communication skills, both verbal and written.
• Must be proficient in MS Word, Excel and PowerPoint.
• Strong attention to detail.
• Ability to work in a quick-paced environment and to meet tight deadlines.
• Ability to maintain effective interpersonal relationships.

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at www.careers.swissport.com to learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!