Aviation Office Administrator & Recruitment Support

Swissport International AG; Mississauga; On-site; CAD 42,000 - 54,000; Full time

Job summary

Swissport International AG is seeking an administrative professional to support the station and management team in a fast-paced aviation environment.

You will coordinate recruitment processes, recall activities, RAIC applications, and day-to-day office operations while ensuring accurate documentation and supplier management. Strong English communication, MS Office proficiency, and attention to detail are essential.

Qualifications

• Diploma or professional qualifications required.
• 1-3 years of administration experience preferred.
• Strong English communication, verbal and written.
• Proficient in MS Word, Excel and PowerPoint.
• Excellent attention to detail and accuracy.
• Ability to work in a fast-paced environment and meet deadlines.
• Strong interpersonal relationships and teamwork.

Responsibilities

• Provides administrative support to the General Manager and management team.
• Coordinates office functions, memos, listings, org charts, and directory updates.
• Manages office supplier contracts and uniforms.
• Handles RAIC applications.
• Coordinates interviews and recruitment process.
• Supports recall process and disability management coordination.
• Liaises between operational leadership and external providers.
• Manages office phone contracts and equipment repairs.

Skills

English communication

Attention to detail

Interpersonal skills

Fast-paced environment

Meet tight deadlines

Education

Diploma/ professional qualifications

1-3 years of work experience in Administration

Tools

MS Word

Excel

PowerPoint

Job description

Swissport International AG is seeking an administrative professional to support the station and management team in a fast-paced aviation environment.

You will coordinate recruitment processes, recall activities, RAIC applications, and day-to-day office operations while ensuring accurate documentation and supplier management. Strong English communication, MS Office proficiency, and attention to detail are essential.