Office Administrator | Travel, Expenses & Events

Vaco; Toronto; On-site; CAD 34,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

Vaco in Toronto is seeking a focused Receptionist/Office Administrator to greet visitors, handle calls, and support day-to-day office operations. The role emphasizes strong communication, organization, and a service-forward mindset in a fast-paced environment.

You will coordinate travel, expense reports and corporate events, while maintaining calendars, invoices and procurement records. Proficiency in MS Office is required; prior travel-experience is a plus.

Qualifications

• 2+ years in reception or administrative support.
• Strong communication, interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Experience coordinating travel and expense reconciliations is an asset.
• Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Ability to manage competing priorities, work independently and maintain confidentiality.
• Professional, personable and team-oriented approach.

Responsibilities

• Greet visitors, answer incoming calls and manage general reception duties.
• Oversee office supplies, kitchen inventory, mail, couriers and daily opening/closing procedures.
• Coordinate executive expense reconciliations and recurring office purchases.
• Monitor and respond to general reception inquiries.
• Assist with corporate events and general office administration.
• Coordinate corporate travel arrangements, accommodations, itineraries and related expenses.
• Maintain accurate travel records, calendars, invoices and booking confirmations.

Skills

Communication

Organizational skills

Customer service

Travel coordination

Confidentiality

Team player

Independent work

Tools

Outlook

Word

Excel

Job description

Vaco in Toronto is seeking a focused Receptionist/Office Administrator to greet visitors, handle calls, and support day-to-day office operations. The role emphasizes strong communication, organization, and a service-forward mindset in a fast-paced environment.

You will coordinate travel, expense reports and corporate events, while maintaining calendars, invoices and procurement records. Proficiency in MS Office is required; prior travel-experience is a plus.