On-Call Receptionist

Staffworks; Toronto; On-site; CAD 27,000 - 39,000; Part time

Job summary

Staffworks is seeking an On-Call Receptionist for temporary, on-site assignments in Downtown Toronto. Start date ASAP – as needed. Shifts are assigned based on business needs with advance notice. Compensation is $24/hr.

The role covers front desk reception, customer service, and administrative support, including meeting coordination, records management, and event logistics. Strong communication and organizational skills are essential for success in a fast-paced environment.

Qualifications

• Experience in reception, customer service, administration, or event coordination.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, and virtual meeting platforms.
• Experience using databases and scheduling systems.
• Ability to prioritize multiple tasks in a fast-paced environment while maintaining strong attention to detail.

Responsibilities

• Reception & Customer Service: Serve as the first point of contact for employees and guests.
• Provide professional front desk reception and customer service.
• Answer phones, respond to emails, and direct inquiries appropriately.
• Assist with guest registrations, check-ins, and general program support.
• Work collaboratively with the team to support daily office operations and provide excellent customer service.
• Administrative & Office Support: Manage appointments, meeting room bookings, and calendars.
• Perform general administrative duties, including filing, data entry, scanning, and document preparation.
• Monitor and replenish office supplies and maintain an organized reception area.
• Coordinate incoming and outgoing mail and deliveries.
• Maintain confidential records and ensure the accuracy of administrative documentation.
• Event & Meeting Coordination: Support event logistics, including room set-up, registration, signage, catering coordination, and clean-up.
• Set up meeting and event spaces with tables, chairs, presentation materials, name tags, and supplies.

Skills

Reception experience

Customer service

Administration

Event coordination

Microsoft Office

Virtual meeting tools

Scheduling systems

Attention to detail

Tools

Microsoft Office

Job description

On-Call Receptionist

Location:Downtown Toronto
Start Date: ASAP – As Needed
Duration: Temporary, On-Call Assignments
Work Type: On-Site – Shifts Assigned Based on Business Needs, with Advance Notice
Compensation:$24/hr

Role Overview

We are seeking a professional and organized On-Call Receptionist to provide front desk reception, customer service, and administrative support. The successful candidate will serve as the first point of contact for employees and guests while helping maintain smooth daily office operations.

This role also involves supporting meetings and events, coordinating office supplies and deliveries, and ensuring administrative records are accurate and confidential.

Key Responsibilities

Reception & Customer Service

• Serve as the first point of contact for employees and guests.

• Provide professional front desk reception and customer service.

• Answer phones, respond to emails, and direct inquiries appropriately.

• Assist with guest registrations, check-ins, and general program support.

• Work collaboratively with the team to support daily office operations and provide excellent customer service.

Administrative & Office Support

• Manage appointments, meeting room bookings, and calendars.

• Perform general administrative duties, including filing, data entry, scanning, and document preparation.

• Monitor and replenish office supplies and maintain an organized reception area.

• Coordinate incoming and outgoing mail and deliveries.

• Maintain confidential records and ensure the accuracy of administrative documentation.

Event & Meeting Coordination

• Support event logistics, including room set-up, registration, signage, catering coordination, and clean-up.

• Set up meeting and event spaces with tables, chairs, presentation materials, name tags, and supplies.

Qualifications

• Experience in reception, customer service, administration, or event coordination.

• Excellent verbal and written communication skills.

• Strong organizational and time-management abilities.

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, and virtual meeting platforms.

• Experience using databases and scheduling systems.

• Ability to prioritize multiple tasks in a fast-paced environment while maintaining strong attention to detail.