Receptionist - 2 Month Contract

Vaco; Toronto; On-site; USD 23,000 - 24,000; Full time

Job summary

Vaco is seeking a front desk administrator to manage multi-line phone traffic, routing calls, and maintaining security and organization at the office in Toronto. The role involves filing, scheduling rooms and vehicles, handling mail, and coordinating travel for staff.

The ideal candidate will be proficient with Word/Excel, have excellent communication skills, and be highly detail oriented to ensure a smooth office operation.

Qualifications

• Basic computer skills including Microsoft Word and Excel.
• Excellent interpersonal skills to enable amicable vendor and interdepartmental relationships.
• Excellent communication skills related to telephone manners and written reporting.
• Highly conscientious; detail oriented.

Responsibilities

• Answer and route all incoming calls for various departments with courtesy, speed, and accuracy.
• Maintain security by following procedures and issuing visitor badges.
• Keep Front Desk area clean, presentable, and orderly.
• Create and manage digital and hardcopy filing systems.
• Coordinate booking of meeting rooms and company vehicles.
• Sort and distribute mail and process courier deliveries.
• Coordinate travel arrangements for staff as required.

Skills

Microsoft Word

Microsoft Excel

Job description

About the Opportunity

• Using a multi-line telephone, answer and route all incoming calls for various departments with courtesy, speed, and accuracy.
• Maintain security by following procedures, monitoring logbook, and issuing visitor badges.
• Ensure the Front Desk area is kept clean, presentable and in an orderly manner.
• Create and manage both digital and hardcopy filing systems.
• Coordinate the booking of meeting rooms and company vehicles.
• Sort and distribute incoming mail and process courier delivery requests.
• Coordinating travel arrangements for staff members as required (i.e., rental car)
• Date stamp, save and file all Bills of Lading according to procedure.
• Inform the appropriate recipient of any packages that are dropped off.
• Ensure contractors have WSIB clearance.
• Maintain the postage machine (i.e.: funds) as well as the printer toner cartridges for the office including the recycling of used cartridges.
• Perform other general housekeeping requirements as per the established standards. This includes locking all cabinets and drawers at the end of the day, placing the phone on auto, turning the heat and lights off, etc.
• Maintain stock of the office supplies and distribute supplies upon arrival.

About You

• Basic computer skills including Microsoft Word and Excel.
• Excellent interpersonal skills to enable amicable vendor and interdepartmental relationships.
• Excellent communication skills related to telephone manners and written reporting.
• Highly conscientious; must be detail oriented.

Pay Range

$24 - $25 / hour

This position for employment is for a current vacancy with Vaco/Highspring’s client.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

• The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.