Administrative Assistant

Elby Professional Recruitment; Hamilton; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits

5 personal days

Holiday shutdown PTO

Job summary

Elby Professional Recruitment in Hamilton, Ontario seeks a professional Receptionist/Administrative Assistant to be the first point of contact for clients and visitors. You will deliver exceptional service and manage front desk operations to keep the office running smoothly.

The role also includes scheduling, calendar management, document preparation, and coordinating office logistics while maintaining confidential records.

Qualifications

• Proven experience in reception, office administration, or a similar operational support role.
• Positive, professional demeanor with strong relationship-building.
• Strong communication and interpersonal skills.

Responsibilities

• Serve as the first point of contact for clients, visitors, and vendors.
• Manage incoming calls, mail, deliveries, and front desk operations.
• Provide administrative support including scheduling meetings, calendars, and correspondence.
• Coordinate office supplies, meeting room setup, and catering.
• Maintain records and data with confidentiality.

Skills

Reception experience

Office administration

Excellent communication

Job description

Our client is seeking a professional, organized, and customer-focused Receptionist /Administrative Assistant to serve as the first point of contact for the office. This role is responsible for delivering exceptional client service, managing front desk operations, and providing administrative support to ensure the smooth day-to-day functioning of the firm.

Salaryof $50,000-55,000 Comprehensive benefits Competitive vacation entitlement, plus 5 personal days annually, and additional paid time off during the holiday office shutdown.

Responsibilities

• Serve as the first point of contact for clients, visitors, and vendors, providing professional reception and customer service.
• Manage incoming calls, mail, courier deliveries, and general front desk operations.
• Provide administrative support, including scheduling meetings, maintaining calendars, and preparing correspondence and documents.
• Coordinate office supplies, meeting room setup, catering arrangements, and general office organization.
• Maintain accurate records and data within company systems while ensuring confidential information is handled appropriately.

Qualifications

• Proven experience in reception, office administration, or a similar operational support role.
• Positive, professional, and approachable demeanor with the ability to build strong relationships across the organization.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with employees, clients, and partners.
• Valid G Class driver's licence and access to a reliable vehicle
• To be eligible for this role, you must be legally eligible to work in Canada.

This posting is for an open vacancy currently available within our client's organization.