Guest Experience & Office Coordinator

Options Consulting Solutions; Vancouver; On-site; CAD 26,000 - 34,000; Full time

Benefits offered by this job

Collaborative work environment

Learning and growth opportunities

Competitive pay rate

Job summary

Options Consulting Solutions in Vancouver is seeking a Receptionist to create a welcoming front desk experience and support a professional office environment. You will greet clients, answer calls, manage rooms, process invoices, and assist with IT and vendor tasks.

The role requires strong time management and communication skills, a positive attitude, and the ability to work independently or with others. This position offers stability, growth potential, and a competitive CAD hourly wage.

Qualifications

• Post-secondary education is an asset.
• 2+ years of relevant experience or a combination of education and experience.
• Experience in the real estate sector is an asset.
• Proficiency in MS Windows and MS Office, including Word, Excel, Outlook, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Ability to adapt and prioritize in a fast-paced environment.
• Positive, professional attitude with attention to detail.
• Maintain confidentiality, utilize judgment, and work with minimal supervision.

Responsibilities

• Greet clients and guests, notifying employees accordingly.
• Answer phones and direct calls to the appropriate person.
• Maintain meeting rooms, kitchen, and reception area.
• Manage courier accounts and schedule requests as well as collect and distribute mail, maintain postage machine.
• Process and record invoices, prepare expense reports.
• Coordinate with vendors for print and marketing services.
• Manage boardroom and meeting room schedules.
• Oversee access card management and security protocols.
• Support Joint Health & Safety team.
• Maintain office information and IT overflow organization.
• Assist with onboarding new hires, IT setup, and vendor account management.
• Provide administrative and project management support as required.

Skills

Customer service

Time management

Organizational skills

Communication

Interpersonal skills

Attention to detail

Confidentiality

Education

Post-secondary education

Tools

MS Office

MS Word

MS Excel

Job description

Options Consulting Solutions in Vancouver is seeking a Receptionist to create a welcoming front desk experience and support a professional office environment. You will greet clients, answer calls, manage rooms, process invoices, and assist with IT and vendor tasks.

The role requires strong time management and communication skills, a positive attitude, and the ability to work independently or with others. This position offers stability, growth potential, and a competitive CAD hourly wage.