Office Administrator, Full Time, Contract

Compass Group Canada; Vancouver; On-site; CAD 42,000 - 48,000; Full time

Benefits offered by this job

Great Place to Work

Fortune Global 500 acknowledgement

Health Benefits

Mental Health Resources

Job summary

Compass Group Canada is seeking an Administrative Assistant for a full-time three-month contract in Vancouver. You will oversee office operations, handle confidential files, assist management with employment documents, and manage vendor invoices and end-of-month financials.

You will field calls, coordinate staffing on short notice, maintain relationships with suppliers and staff, and support site services and programs.

Qualifications

• Post-secondary education in Office Administration, and/or one to two years of office administration experience.
• Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients.
• Strong computer skills and ability to learn various software programs quickly.
• Ability to adapt to a changing and fast-paced environment.
• Excellent interpersonal skills.
• Ability to meet strict deadlines and take direction/feedback.
• Microsoft Office proficiency.

Responsibilities

• Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required.
• Answer telephones and direct inquiries in a professional manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices.
• Open and route incoming mail, answer correspondence and prepare outgoing mail.
• Assist with staffing, including finding staff when employees call out on short notice.
• Process vendor invoices for payment – making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliations.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required. Follow all safety procedures at the site.
• Assist with office management tasks, audits, inspections, and rounds as needed.
• Assist and coordinate small projects, sourcing vendors, manage vendor services and update ticketing systems for site services.
• Assist with site services, client applications, and programs available to the client (event requests, catering, etc)
• Back-up support for other administrative team members

Skills

Verbal & written communication

Computer skills

Microsoft Office

Adaptability

Interpersonal skills

Education

Office Administration post-secondary

Tools

Ticketing systems

Job description

Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Please note that artificial intelligence-based tools may be used at certain stages of the recruitment and applicant screening process.

Full-time three month contract.

As An Administrative Assistant, You Will

Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required
Answer telephones and direct inquires in a professional manner
Maintain confidential personnel files
Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices
Open and route incoming mail, answers correspondence and prepares outgoing mail
Assist with staffing, including finding staff when employees call out on short notice
Process vendor invoices for payment – making sure there is no discrepancy in pricing
Perform monthly vendor statement reconciliations
Assist in preparation of end of month financial reports
Attend in-service and/or safety meetings as required. Follow all safety procedures at the site.
Assist with office management tasks, audits, inspections, and rounds as needed.
Assist and coordinate small projects, sourcing vendors, manage vendor services and update ticketing systems for site services.
Assist with site services, client applications, and programs available to the client (event requests, catering, etc)
Back-up support for other administrative team members

About You

Post-secondary education in Office Administration, and/or one to two years of office administration experience
Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients
Strong computer skills and ability to learn various software programs quickly
Ability to adapt to a changing and fast-paced environment
Excellent interpersonal skills
Ability to meet strict deadlines and take direction/feedback
Microsoft Office proficiency

What’s in it for you?

• Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World's Most Admired Companies.
• The opportunities with us are endless. As the world's largest food and support services company, we offer an extensive range of learning and career opportunities for all our associates.
• Health & Safety. The health and safety of our associates, clients and guests has always been our top priority. We have the right processes in place to ensure our teams have the support they need to stay safe, while helping to keep our guests safe.
• Health Benefits. For our eligible associates, we offer comprehensive health, vision, and dental care coverage.
• A Focus on Mental Health and Wellness. Our Mental Health and Well-Being initiative was created to share credible resources with our associates and the communities we serve on a variety of topics, including mental, physical, spiritual, and financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and information.
• We are as diverse as our guests. We believe diverse and inclusive environments support innovation and collaboration, and benefit our associates, clients, and customers. We are committed to Listen, Learn, and Act and our Diversity Inclusion Action Councils (DIAC) are associate led groups that seek to foster inclusion through cultural awareness, engagement and appreciation of diversity. We are Stronger, Together!

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact [e-mail] for further information.