Administrative Assistant

Marberg Staffing; Toronto; On-site; CAD 59,000 - 62,000; Full time

Job summary

Marberg Staffing is seeking an Administrative Assistant for a community services agency in downtown Toronto. This temporary, full-time role runs 9 am–5 pm, with a 1-hour lunch, 35 hours weekly, and summer hours 8:30–4:30 until Sept 4, 2026.

You will work onsite at the client’s downtown office and support a range of administrative functions. The ideal candidate holds a secondary school diploma with 2+ years of admin experience, strong MS Office skills, excellent English writing and communication,

Qualifications

• Secondary School Diploma required.
• 2+ years of recent administrative experience in a professional office environment.
• Experience in community services/public health sectors is an asset.
• Strong MS Office proficiency (Word, Excel, Outlook) and data-entry skills.
• Professional, confidential handling of information; clear communication.

Responsibilities

• Serve as first point of contact by responding to telephone inquiries and directing calls appropriately.
• Prepare, edit, and format correspondence, reports, meeting minutes, schedules, and other documentation.
• Maintain and update electronic and physical filing systems with confidentiality.
• Enter, update, and manage information within internal databases and case management systems.
• Coordinate client transportation arrangements and maintain related records.

Skills

English communication

Typing & data entry

Punctual & reliable

Education

Secondary School Diploma

Tools

MS Office (Word, Excel, Outlook)

Job description

Administrative Assistant for a community services agency client, downtown Toronto office.

Job Type: Temporary.

Existing Vacancy: Yes.

Initial Term: From August 31, 2026 to November 13, 2026, with possibility of further extension.

Compensation: $32.91 per hour.

Regular Work Hours: Full-time standard hours of 9 am to 5 pm with 1 hour unpaid lunch break, Monday to Friday (35 work hours per week). Summer hours are in effect until September 4, 2026, and run 8:30 am to 4:30 pm.

Work Location: 100% onsite at client's downtown Toronto office.

Responsibilities Summary:

• Serve as first point of contact by responding to telephone inquiries and directing calls appropriately.
• Prepare, edit, and format correspondence, reports, meeting minutes, schedules, and other documentation.
• Research and obtain original records from various sources as required.
• Maintain and update electronic and physical filing systems while ensuring confidentiality of sensitive information.
• Enter, update, and manage information within internal databases and case management systems.
• Assist with document preparation and tracking for client-related services and applications.
• Coordinate client transportation arrangements and maintain related records.
• Generate reports, maintain statistics, and support data management activities.
• Participate in team meetings and record meeting minutes as required.
• Provide administrative support including mail distribution, scanning, photocopying, scheduling, room bookings, and office supply management.
• Assist staff with technology and computer-related applications.
• Support financial administration activities, including payment requisitions, petty cash management, and related record keeping.
• Collaborate with team members and provide reception or clerical coverage when required.
• Contribute to a positive, respectful, and client-focused work environment.

Qualifications:

Education: Secondary School Diploma.

Preferred Work Experience: At least 2+ years of recent administrative experience in a professional office environment.

Preferred Sector Experience: Community services sector, public sector, or health care sector administration experience is an asset.

Technical and Language Skills Requirements:

• Strong MS Office proficiency, including Word, Excel and Outlook (will be tested).
• Strong typing and data entry skills and attention to detail (will be tested).
• Strong English communication skills, both written and verbal, including satisfactory level business writing skills, excellent spelling, grammar, proofreading and syntax (may be tested), and professional telephone manners.
• Fluency in a second language, preferably French, would be an asset (may be tested if applicable).

Task -Based Qualifications and Additional Attributes:

• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Pleasant and courteous. Demonstrated ability to work patiently with all stakeholders.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.
• Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity

Additional Requirements:

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work 100% onsite, abiding by organization health and safety policies.
• Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.