Office Administrator/Buyer Assistant *Polish speaking*

Omega Food Importers; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Buyer Assistant fluent in English and Polish. This full-time role involves managing vendor communications, generating purchase orders, and ensuring accurate data management within the ERP system. The ideal candidate will thrive in a fast-paced environment, demonstrating strong multitasking abilities and attention to detail. Join a dynamic team that values precision and efficiency in the food import sector, where your contributions will directly impact operations and customer satisfaction. If you are self-directed and eager to grow within a supportive environment, this opportunity is perfect for you.

Qualifications

• 2+ years of related experience in an administrative role.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Communicate with vendors and freight forwarders daily.
• Generate and issue purchase orders while tracking shipments.

Skills

English proficiency

Polish proficiency

Detail-oriented

Multitasking

Self-directed

Microsoft Office proficiency

Education

Bachelor degree or equivalent

Tools

ERP system

Microsoft Office suite

Job description

Office Administrator/Buyer Assistant *Polish speaking*

Omega Food Importers is a recognized industry leader specializing in importing European foods to Canada.

We are currently looking for a Full-time Buyer Assistant.

The ideal candidate will be competent in prioritizing and working with little supervision. This role will be based out of our Mississauga location.

The primary responsibilities of the position include, but are not limited to, the following:

• Communicating with vendors and freight forwarders on a daily basis
• Requesting and reviewing quotations from established vendors
• Generating and issuing PO’s
• Negotiating prices, discounts, credit terms and transportation arrangements with suppliers
• Reviewing invoices and updating information in the system
• Managing and updating data in ERP system, including but not limited to, price, quantity, product information, order details, vendor information
• Tracking the progress for each purchase order until the shipment arrives
• Reviewing paperwork for received orders and reporting damages and discrepancies to suppliers
• Working with accounts payable team to resolve invoicing issues
• Creating presentations and communicating inventory and price changes to the sales team
• Other duties as assigned

Skills and Experience Required:

• Proficient in English language (full proficiency in reading, writing, listening and speaking required)
• Proficient in Polish language (basic or good proficiency in reading, writing, listening and speaking required)
• Detail oriented and works with a high degree of accuracy
• Ability to multitask and meet changing deadlines
• Ability to work in a fast-paced environment with tight deadlines
• Ability to perform repetitive tasks
• Must be self-directed and able to complete projects with limited supervision
• Good knowledge of Microsoft Office suite and competency to learn other technology as necessary
• 2 years or more related experience
• Minimum: Bachelor degree or equivalent

Thank you for your interest in joining Omega Food Importers. Only those applicants selected for an interview will be contacted.

Job Type: Full-time

Pay: From $18.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industries: Food and Beverage Services