Office Administrator

Black & McDonald Limited; Vancouver; On-site; CAD 50,000 - 60,000; Full time

Job summary

Black & McDonald is seeking an enthusiastic Office Administrator to join their Vancouver team. This role involves a variety of administrative tasks, including welcoming visitors, managing supplies, and supporting various departments. Ideal candidates have strong organizational skills and relevant educational background, with a salary range from $50,000 to $60,000 based on qualifications.

Benefits

Group insurance benefits

Pension plan

Annual performance bonus

Career development programs

Qualifications

• 1-3 years' experience in a similar role.
• Extensive administrative experience may substitute for education.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative and clerical support to Vancouver Operation.
• Manage office maintenance and equipment service.
• Assist with onboarding and setup tasks for new hires.

Skills

Proficiency with computer applications

Excellent communication skills

Exceptional organizational skills

Ability to take initiative

Attention to detail

Time management skills

Education

Completion of College or other courses in Administration

Post-secondary degree in Business Administration

Tools

Microsoft Office Suite

JD Edwards or other ERP systems

Job description

Black & McDonald’s BC team is growing! If you are an independent, enthusiastic, and driven professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Office Administrator position is located in Vancouver and reports to the Construction Administrator.

The Office Administrator is the first point of contact within the office environment and is responsible for providing administrative and clerical support services to support the Vancouver Operation. Responsibilities will include greeting and directing guests and visitors, preparing couriers, basic accounting procedures, ordering of office supplies and equipment, and assisting various departments with administrative duties.

• Greeting and directing guests and visitors
• Accepting general deliveries
• Organizing couriers - prepare waybills and schedule both local and inter-company courier
• Sort, organize and distribute payables and vendor statements
• Assist in day-to-day processing of accounts payable and reconciliations within established procedure
• AR receipts – scanning and processing through JD Edwards system
• Maintain office equipment service and supplies and prepare, receive and distribute office supply orders
• Refill orders for B&M printed materials (i.e. envelopes/letterhead) / business card orders
• Prepare outgoing mail and receive, open and distribute incoming mail
• Building security close at end of each work day
• General office maintenance including: loading/unloading the dishwasher; coffee machine maintenance, watering plants, coordinate external building maintenance contractor as needed
• Assist with boardroom setup/catering
• Act as regional mobile device administrator; assist with mobile device management, orders, changes, cancellations, and setup.
• Assist with mobile phone accounting summary retrieval and allocation.
• Assist with onboarding and setup tasks for field hires including HRIS setup, Litmos profile setup and orientation course assignments, coordinating laptop/training setup for new hires
• Customer Survey Administration
• Assist with asset tracking, recording and monitoring
• Assist with various fleet management tasks as needed
• Backup to Construction Administrator for payroll time entry, AP/AR responsibilities

COMPETENCY REQUIREMENTS

• Change Orientation
• Communicates Effectively
• Customer Focus
• Holds Self and Others Accountable
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

• Completion of College or other courses in Administration or a related field
• Post-secondary degree in Business Administration or related field is an asset
• Extensive administrative experience in an office environment may substitute for post-secondary education requirements

WORK EXPERIENCE REQUIREMENTS

• 1-3 years’ experience in a similar role

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Proficiency with computer and mobile applications; experience and knowledge of a variety of software including Microsoft Office Suite and JD Edwards or other large ERP systems is beneficial
• Excellent communication skills both verbal and written
• Exceptional organizational skills
• Ability to take initiative and work independently
• Strong attention to detail in all areas of work
• Excellent time management skills with the ability to multitask and meet changing priorities
• Ability to handle sensitive information
• Maintain a professional demeanor at all times with fellow employees and customer
• Good attitude and willingness to learn

The expected annual salary range for this role is between $50,000 and $60,000. The starting salary will be based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Salary is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.