Administrative Assistant

Colliers International; Toronto; On-site; CAD 52,000 - 56,000; Full time

Benefits offered by this job

Innovative projects

Career growth

Competitive benefits & compensation

Collaborative culture

Diversity, Equity & Inclusion

Global network

Job summary

Colliers International in Toronto, Ontario, is seeking an Administrative Assistant to support on-site property management operations at 144 Front Street. The role focuses on administrative duties, file management, and coordination of communications for the Property Manager.

Ideal candidates will have 1-3 years of office experience, strong Microsoft Office skills, and a customer-focused approach. Yardi experience is a plus; residency in Canada is required for the role.

Qualifications

• 1-3 years of related experience in a business or office environment.
• Previous experience in the real estate industry is an asset.
• Advanced skills in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) are required.

Responsibilities

• Administrative coordination, documentation, minute-taking, and tracking of team meetings.
• Office supply ordering and coordination of equipment servicing.
• Project administration, follow-up, and tracking.
• File management (pulling files, indexing, and sending boxes).
• Administrative support to the Property Manager.
• Prepare tenant notices and general correspondence for the Property Manager.

Tools

Word

Excel

PowerPoint

Outlook

Job description

Accelerate your success at Colliers. Why Colliers? As one of Canada's leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities. A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don't just take our word for it – we've been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

This position is for an Administrative Assistant in Toronto, Ontario

About this role

We have an exciting opportunity for an Administrative Assistant who is interested in gaining exposure to property management and joining our 144 Front Street office in Toronto. The successful candidate will be responsible for supporting the administrative requirements of the Property Manager on-site at 144 Front Street, while also providing general office administration support.

Summary of Essential Job Functions

• Administrative coordination, documentation, minute-taking, and tracking of team meetings.
• Office supply ordering and coordination of equipment servicing.
• Project administration, follow-up, and tracking.
• File management (pulling files, indexing, and sending boxes).
• Administrative support to the Property Manager.
• Prepare tenant notices and general correspondence for the Property Manager.
• Assist with drafting notices and other correspondence for the Property Manager's approval.
• Issue, maintain, and track purchase orders, as required, with the Property Manager's approval.
• Review and code invoices with the Property Manager's approval.
• Other duties as required.

What you'll bring

• A minimum of 1-3 years of related experience in a business or office environment.
• Previous experience in the real estate industry is an asset.
• Advanced skills in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) are required.
• Experience with Yardi is desirable.
• Ability to type with a high degree of accuracy.
• Knowledge of basic accounting and mathematical principles.
• General understanding of real estate terminology and processes.
• Excellent written and verbal communication skills, with the ability to draft, edit, and format professional business correspondence.
• Excellent interpersonal skills, including the ability to deal effectively and professionally with stressful situations, as well as strong telephone etiquette.
• Ability to deliver exceptional customer service at all levels of the organization and with external partners.
• Strong organizational, time management, and project management skills, with a demonstrated ability to work both independently and within a team environment.
• Strong relationship-building skills; proactive, results-oriented, and resourceful.

Strong relationship-building skills; proactive, results-oriented, and resourceful.

This posting is for an existing vacancy within our organization.

Colliers does not use AI-enabled tools to sort or decline applications.

All decisions are made by our Talent Acquisition team.

Pursuant to applicable job posting legislation, Colliers is disclosing the following information:

Area/Location Specific: Toronto, ON

Approximate Salary Range for Role: $51,899 to $56,000

What we offer:

• Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.
• Career growth: Advance your career and achieve your goals with industry-leading training and development programs.
• Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
• Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.
• Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community.
• Global network: Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis.

The employer will not sponsor applicants for work visas.

Colliers is an equal opportunity employer and values diversity in its workforce.

Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process.

If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [e-mail].

We are enterprising. Our expert advice to property occupiers, owners and investors leads the industry into the future. We invest in relationships to create enduring value. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what's right for our clients, people and communities. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results. What's more, our global reach maximizes the potential of property, wherever our clients do business. At Colliers, we accelerate success.