Office Administrator

Kiewit; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company is seeking an Office Administrator for the Union Station Enhancement Project in Downtown Toronto. The role involves managing office supplies, data entry, and supporting contract administration tasks. Ideal candidates will have strong communication skills and proficiency in Microsoft Office.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Wellness Programs

Life Insurance

Disability Insurance

Retirement Plans

Generous Paid Time Off

Qualifications

• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Manage inventory and order supplies for the office.
• Input Time and Material Sheet data into templates.
• Perform miscellaneous clerical and contract administration tasks.

Skills

Communication

Collaboration

Attention to Detail

Tools

Microsoft Office

Job description

Get AI-powered advice on this job and more exclusive features.

Requisition ID: 176372

Job Level: Mid Level

Home District/Group: Eastern Canada District

Department: Administration

Market: Transportation

Employment Type: Full Time

Position Overview

We are currently seeking an Office Administrator to support the Union Station Enhancement Project in Downtown Toronto.

District Overview

Kiewit’s Eastern Canada District serves the construction and mining industries across eastern Canada, specializing in highways, bridges, mass transit, mine site development, hydroelectric powerhouses, wind power, dams, and industrial projects.

Location

This position will be based in one of our project offices in Downtown Toronto, Ontario.

Responsibilities

• Manage inventory, order, and stock supplies for the office trailer’s kitchen, office, and restrooms.
• Schedule janitorial services and ensure they are performed according to contract.
• Input Time and Material Sheet data into the Potential Change Order pricing template.
• Input Allowance Sheet data into the Potential Change Order pricing template.
• Prepare Potential Change Order and Allowance sheets for review before presenting to the client.
• Perform miscellaneous clerical and contract administration tasks.

Qualifications

• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with peripheral technology such as printers, scanners, digital cameras, and A/V equipment.
• Proven ability to meet deadlines and project expectations.
• Ability to collaborate effectively at all organizational levels, including senior leadership.
• Exceptional attention to detail and organizational skills.
• Ability to handle sensitive information with confidentiality.
• Enthusiastic team player committed to team connectivity and effectiveness.

Other Requirements

• Reliable attendance.
• Ability to work productively and meet deadlines.
• Effective professional communication with supervisors, colleagues, and clients.
• Adherence to safety protocols and instructions.
• Availability to work during normal hours, with overtime and weekend work as needed.

We offer a comprehensive benefits package including medical, dental, vision, wellness programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are committed to equal employment opportunity and comply with all applicable human rights laws.