Office Administrator

Expansion; Toronto; On-site; CAD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a proactive Office Administrator to be the friendly face of their downtown Toronto office. This dynamic role involves welcoming guests, managing communications, and supporting daily operations. If you thrive in fast-paced environments and enjoy helping others, this position offers a fantastic opportunity to contribute to a vibrant team. Join a world-leading incubator for tech startups and play a vital role in ensuring seamless operations while enhancing your skills in a collaborative setting.

Qualifications

• 2–5 years in office admin or community support.
• Excellent organization and communication skills.

Responsibilities

• Greet and assist founders, guests, and partners at the front desk.
• Manage the company inbox and respond to inquiries.
• Support tech troubleshooting alongside the IT team.

Skills

Office Administration

Communication Skills

Problem-Solving

Organization

Tech Troubleshooting

Tools

Gmail

Google Docs

Slack

Job description

Direct message the job poster from Expansion

Technical Recruiter at Expansion hiring candidates across North America. Passionate about hiring the best talent and building strong relationships.

Our client is a world-leading incubator for tech startups, headquartered in downtown Toronto. They are hiring an Office Administrator to be the friendly face and steady hand behind daily operations. From welcoming guests to solving tech hiccups, coordinating events, and supporting our team, you’ll be essential to keeping the space running smoothly. If you thrive in a fast-paced environment and love helping people, this role is for you.

Responsibilities:

• Greet and assist founders, guests, and partners at the front desk
• Manage the company inbox and respond to internal and external inquiries
• Support Wi-Fi, access, and tech troubleshooting alongside our IT team
• Keep calendars, databases, and internal portals up to date
• Assist with logistics for meetings, programs, and small events
• Help create bi-weekly reports for the executive team
• Pitch in wherever needed to keep operations seamless

About You

You’re organized, people-savvy, and thrive in dynamic spaces. You bring calm, clarity, and a proactive mindset to every task, with a knack for solving problems and improving processes.

We Are Looking For:

• 2–5 years in office admin, hospitality, or community support
• Excellent organization and communication skills
• Comfort with Gmail, Google Docs, Slack, and similar tools
• Ability to work independently, prioritize tasks, and adapt quickly
• A collaborative, can-do attitude and a desire to keep learning

Note: This is a fully in-person role at our downtown Toronto office.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative, Project Management, and Customer Service

Industries

• Business Consulting and Services, Human Resources Services, and Technology, Information and Media

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