Office Administrator

Expansion; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Office Administrator to ensure smooth daily operations in their vibrant Toronto office. This fully in-person role involves welcoming guests, managing communications, and supporting the team in a dynamic environment. Ideal candidates will have 2-5 years of relevant experience, excellent organizational skills, and a collaborative spirit. Join a forward-thinking company dedicated to fostering innovation and supporting tech startups, where your contributions will make a meaningful impact.

Qualifications

• 2–5 years of experience in office administration or hospitality.
• Strong organizational and communication skills.

Responsibilities

• Greet and assist founders, guests, and partners at the front desk.
• Manage the company inbox and respond to inquiries.

Skills

Organizational Skills

Communication Skills

Problem Solving

Adaptability

Education

Experience in Office Administration

Experience in Hospitality or Community Support

Tools

Gmail

Google Docs

Slack

Job description

Our client is world-leading incubator for tech startups, headquartered in downtown Toronto. They are hiring an Office Administrator to be the friendly face and steady hand behind daily operations. From welcoming guests to solving tech hiccups, coordinating events, and supporting our team, you’ll be essential to keeping the space running smoothly. If you thrive in a fast-paced environment and love helping people, this role is for you.

Responsibilities:

• Greet and assist founders, guests, and partners at the front desk
• Manage the company inbox and respond to internal and external inquiries
• Support Wi-Fi, access, and tech troubleshooting alongside our IT team
• Keep calendars, databases, and internal portals up to date
• Assist with logistics for meetings, programs, and small events
• Help create bi-weekly reports for the executive team
• Pitch in wherever needed to keep operations seamless

About You

You’re organized, people-savvy, and thrive in dynamic spaces. You bring calm, clarity, and a proactive mindset to every task, with a knack for solving problems and improving processes.

We Are Looking For:

• 2–5 years in office admin, hospitality, or community support
• Excellent organization and communication skills
• Comfort with Gmail, Google Docs, Slack, and similar tools
• Ability to work independently, prioritize tasks, and adapt quickly
• A collaborative, can-do attitude and a desire to keep learning

Note: This is a fully in-person role at our downtown Toronto office.