Office Administrator

Expansion; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading tech incubator is seeking an Office Administrator to enhance their daily operations in downtown Toronto. This full-time position requires a proactive individual skilled in organization and communication, capable of managing multiple tasks and assisting a dynamic team. The role includes greeting guests, managing inquiries, troubleshooting tech issues, and supporting event logistics.

Qualifications

• 2–5 years of experience in office administration or similar roles.
• Excellent organization and communication skills.
• Ability to manage multiple priorities effectively.

Responsibilities

• Greet guests and assist with inquiries.
• Manage inbox and internal communications.
• Support tech troubleshooting and event logistics.

Skills

Organization

Communication

Problem-solving

Adaptability

Tools

Gmail

Google Docs

Slack

Job description

Our client, a world-leading incubator for tech startups, is hiring an Office Administrator to be the friendly face and reliable support behind their daily operations.

From welcoming guests and resolving minor tech issues to coordinating events and supporting internal systems, you’ll play a vital role in ensuring the office runs efficiently. If you're organized, proactive, and thrive in a fast-paced environment, we’d love to hear from you.

Key Responsibilities

• Greet and assist founders, guests, and partners at the front desk
• Manage the general inbox and respond to internal and external inquiries
• Support access, Wi-Fi, and tech troubleshooting in coordination with the IT team
• Maintain calendars, databases, and internal portals
• Assist with logistics for meetings, programs, and small events
• Help prepare bi-weekly reports for the executive team
• Contribute to smooth day-to-day operations as needed

About You

You’re organized, people-savvy, and thrive in dynamic environments. You bring calm, clarity, and initiative to your work, along with a knack for problem-solving and improving processes.

What We’re Looking For

• 2–5 years of experience in office administration, hospitality, or community support
• Excellent organization and communication skills
• Proficiency with Gmail, Google Docs, Slack, and similar tools
• Ability to work independently, manage multiple priorities, and adapt quickly
• A collaborative, can-do attitude with a passion for learning

Please note: This is a full-time, in-person role based in downtown Toronto.