office administrator

City Traffic Control; Surrey; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an office administrator to join their dynamic team. This entry-level position involves a variety of administrative tasks, including reviewing procedures, managing office services, and ensuring the smooth operation of daily activities. The ideal candidate will possess excellent communication skills, a knack for organization, and the ability to multitask effectively in a fast-paced environment. This role offers a unique opportunity to contribute to the efficiency of a vital service within the community while developing your professional skills in a supportive atmosphere.

Qualifications

• Must have strong communication skills and be organized.
• Ability to manage multiple tasks and meet tight deadlines.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure deadlines are met.
• Coordinate office services and maintain budgetary controls.

Skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Ability to multitask

Time management

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Office

MS Excel

Accounting software

MS Outlook

MS PowerPoint

MS Windows

MS Word

Electronic mail

Job description

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• Secondary (high) school graduation certificate
  
  

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
  
  

Supervision

• 5-10 people
  
  

Experience and specialization

Computer and technology knowledge

• Electronic mail
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
  
  

Additional information

Security and safety

• Basic security clearance
• Criminal record check
  
  

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
  
  

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Ability to multitask
• Time management
• Team player

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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