Office Administrator

Applied Industrial Flooring Canada; Ottawa; Remote; CAD 18,000 - 30,000; Part time

Job summary

A leading flooring company is seeking a reliable Office Administrator to support its Eastern Canada operations. This part-time remote position requires excellent organizational skills and experience in an administrative role. The successful candidate will be responsible for supporting Accounts Receivable, coordinating travel, assisting with ISO compliance, and maintaining organized records. Strong communication and time-management skills are essential, along with proficiency in Microsoft Teams and Office applications.

Qualifications

• Previous experience in an administrative or office support role.
• Strong understanding of Microsoft Teams and Microsoft Office.
• Excellent organizational and time-management skills.
• Strong communication skills (written and verbal).
• Ability to work independently in a remote environment.
• Attention to detail and confidentiality.

Responsibilities

• Support Accounts Receivable collections for Eastern Canada.
• Coordinate travel and accommodation bookings for staff.
• Assist with ISO 45001 compliance initiatives.
• Conduct or support site safety audits.
• Provide tender support including documentation.
• Maintain organized records and files.
• Participating in virtual meetings and daily communication via Microsoft Teams.
• Performing other related duties as reasonably assigned by the Company.

Skills

Administrative support

Microsoft Teams

Microsoft Office (Outlook, Word, Excel)

Organizational skills

Communication skills

Attention to detail

Hybrid schedule

Flexible schedule

Team collaboration

Tools

Microsoft Teams

Microsoft Office

Excel

Outlook

Word

Job description

We are seeking a reliable and detail-oriented Office Administrator to support our Eastern Canada operations. This is a remote, part-time position, ideal for someone who is organized, proactive, and comfortable working independently while collaborating with team members via Microsoft Teams.

Key Responsibilities

In this role, your responsibilities will include, but are not limited to:

• Supporting Accounts Receivable (AR) collections in collaboration with Jackie for Eastern Canada
  
• Coordinating travel and accommodation bookings for Eastern Canada staff
  
• Assisting with ISO 45001 compliance initiatives at the Ottawa shop and Halifax location, working closely with Helena
  
• Conducting or supporting site safety audits to ensure compliance with safety protocols and procedures
  
• Providing tender support, including preparation of pre-tender and post-tender documentation
  
• Maintaining organized records, documentation, and administrative files
  
• Participating in virtual meetings and daily communication via Microsoft Teams
  
• Performing other related duties as reasonably assigned by the Company
  

Qualifications & Skills

• Previous experience in an administrative or office support role
  
• Strong understanding of Microsoft Teams and Microsoft Office (Outlook, Word, Excel)
  
• Excellent organizational and time-management skills
  
• Strong communication skills (written and verbal)
  
• Ability to work independently in a remote environment
  
• Attention to detail and confidentiality
  
• Hybridschedule:2daysworkingfromhomeand3daysintheoffice
  
• Flexibledailyschedulewithinagreedworkinghours
  
• Collaborativeteamenvironment