Administrative Assistant - Orleans Family Dentistry

dentalcorp; Ottawa; On-site; CAD 36,000 - 43,000; Full time

Benefits offered by this job

RRSP matching

Gym discounts

Insurance savings

Entertainment deals

Employee and Family Assistance Program

Job summary

Orleans Family Dentistry in Orleans, Ontario is seeking a Dental Administrator to welcome patients, manage appointments, and handle billing with a warm, patient-focused approach.

The role requires at least 1 year of dental administration experience and familiarity with dental software. The team values balance, growth, and a supportive culture that recognizes contributions.

Qualifications

• Minimum 1 year of Dental Administration experience is required.
• Experience with dental software programs is required.
• Clinical background is considered an asset.

Responsibilities

• Welcome and assist patients upon arrival, creating a warm and positive first impression.
• Optimize the daily appointment schedule to ensure full utilization with minimal gaps.
• Effectively manage the recall system and maintain accurate, up-to-date patient records.
• Handle incoming patient calls and inquiries, including appointment scheduling, confirmations, changes, and cancellations.
• Process referral letters and other patient correspondence from providers; organize, manage, and file all patient records and charts.
• Proactively manage potential cancellations and address objections to encourage patients to keep their appointments.
• Complete patient billing following treatment, process payments, submit insurance claims, and respond to fee inquiries in a professional and positive manner.

Skills

Dental administration experience

Tools

Dental software

Job description

Get to know us

At Orleans Family Dentistry, we believe that an amazing dental practice starts with an amazing team. Located in the vibrant and growing community of Orleans, Ontario, our practice is known for its supportive culture, collaborative environment, and commitment to helping every team member thrive.

We take pride in blending advanced dentistry with a warm, welcoming atmosphere - not just for our patients, but for our staff as well. Here, you'll find a workplace that values balance, professional growth, and celebrating successes together. Whether it's through mentorship, continuing education opportunities, or simply cheering each other on, we ensure that everyone has the tools and encouragement to reach their full potential.

Joining Orleans Family Dentistry means more than just coming to work each day - it's about being part of a practice where your contributions are recognized, your ideas matter, and your career can flourish. If you're looking for a place where you'll feel valued, supported, and inspired, you'll find it here.

Schedule

Full-time

Monday, Tuesday, Thursday: 7:15am - 4:00pm

Wednesday:12:00pm - 8:30pm

Friday: 7:15am - 2:00pm - alternating

What Sets Us Apart

Grow Without Limits: We'll match your ambition, curiosity and drive to be your best with award-winning education, hands-on experience, real recognition and proven pathways that grow your expertise on your terms

Brilliant Rewards: Competitive pay with annual reviews, RRSP matching to grow your future, and a comprehensive total-rewards package, which includes gym discounts, insurance savings, entertainment deals, and more, along with access to our Employee and Family Assistance Program

Build Your Career with Us: Be part of a team that shares expertise, tackles challenges together, and works with modern technology, tools, and systems so you can focus on what matters most: patient care, professional development, and practice growth

Culture & Flexibility: Career development with industry-leading CE, social and networking events, and a flexible, work-life balanced environment that supports your professional growth

The wage for this Dental Administrator position is $26-$31/hour depending on skills, experience, and location.

Please note that this is a replacement job opening.

Your Role

Welcome and assist patients upon arrival, creating a warm and positive first impression

Optimize the daily appointment schedule to ensure full utilization with minimal gaps

Effectively manage the recall system and maintain accurate, up-to-date patient records

Handle incoming patient calls and inquiries, including appointment scheduling, confirmations, changes, and cancellations

Process referral letters and other patient correspondence from providers; organize, manage, and file all patient records and charts

Proactively manage potential cancellations and address objections to encourage patients to keep their appointments

Complete patient billing following treatment, process payments, submit insurance claims, and respond to fee inquiries in a professional and positive manner

About You

Minimum 1 year of Dental Administration experience is required

Experience with dental software programs is required

Clinical background is considered an asset

Application Information

Candidates must be legally authorized to work in Canada. We are committed to building a workforce that reflects the diversity of the communities and patients we serve. While we thank all applicants for their interest, only those selected for further consideration will be contacted. Applicants who require accommodation during the application or hiring process are encouraged to contact our Recruitment Team; all requests will be reviewed and addressed on a case-by-case basis.