Dental Administrative Assistant – OINP & RCIP Employer Support

Sovereigndental; Northwestern Ontario; Hybrid; CAD 28,000 - 41,000; Full time

Benefits offered by this job

Dental care

Extended health care

Life insurance

On-site parking

Paid time off

Job summary

Sovereign Dental in Thunder Bay, Ontario is seeking a highly organized Administrator to join our busy dental office. You will support staff and patients, manage front desk tasks, and ensure accurate EMR records using Open Dental.

This full-time role offers pay of CA$20.00–CA$30.00 per hour and immigration pathway support for eligible candidates through programs like OINP/RCIP. Candidates should have solid experience in medical/dental administration, strong communication, and the ability to

Qualifications

• Experience as Administrator in medical or dental office settings.
• Familiarity with dental terminology for effective communication.
• Proficiency in electronic medical records systems.
• Strong organizational and communication skills.
• Ability to manage multiple tasks while maintaining professionalism.

Responsibilities

• Greet patients and manage front desk operations.
• Ensure full Doctor and Hygiene schedules.
• Handle multi-line phone systems to schedule appointments.
• Maintain EMRs and ensure privacy compliance.
• Utilize software such as Open Dental for patient management.
• Assist with billing and insurance verification as needed.
• Collaborate with healthcare professionals to support patient care.
• Support office supplies and inventory management.
• Maintain a welcoming, organized office environment.

Skills

Administrative skills

Organizational skills

Communication skills

Multitasking

Tools

Open Dental

EMR systems

Epic

Dentrix

Job description

Location: 1101 Arthur St W, Thunder Bay, ON P7E 5S2

Pay: CA$20.00–CA$30.00 per hour

Job Overview

We are seeking a highly organized and detail-oriented Administrator to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office, providing exceptional support to both staff and patients. This position requires a strong background in administrative tasks, particularly within medical or dental environments, and proficiency in various software systems.

Immigration Pathway Support: Sovereign Dental is pleased to support eligible candidates pursuing permanent residence through applicable immigration programs, including the Ontario Immigrant Nominee Program (OINP) and the Rural Community Immigration Pilot (RCIP). Candidates who may benefit from employer support through these programs are encouraged to apply.

Duties

• Manage front desk operations, including greeting patients and answering inquiries.
• Ensure full Doctor and Hygiene schedule
• Handle multi-line phone systems to schedule appointments and manage patient communications.
• Maintain accurate electronic medical records (EMR) and ensure compliance with privacy regulations.
• Utilize software such as Open Dental for patient management and record keeping.
• Assist with billing and insurance verification processes as needed.
• Collaborate with healthcare professionals to facilitate efficient patient care.
• Provide support in managing office supplies and inventory.
• Ensure the office environment is welcoming, organized, and compliant with health standards.

Qualifications

• Proven experience as an Administrator or in a similar role within a medical or dental office setting.
• Familiarity with dental terminology is essential for effective communication.
• Proficiency in using electronic medical records systems; experience with Epic or Dentrix is highly desirable.
• Strong administrative skills, including excellent organizational abilities and attention to detail.
• Ability to manage multiple tasks simultaneously while maintaining a high level of professionalism.
• Experience working with front desk operations in a dental environment is preferred.
• Excellent communication skills, both verbal and written, are necessary for interacting with patients and staff.
• Previous experience handling multi-line phone systems is an advantage. Join our team where your skills will contribute to providing outstanding service in a supportive environment!

Job Type: Full-time

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off

This role is perfect for motivated individuals eager to grow their administrative expertise in a vibrant dental practice. We value energetic team players who thrive on delivering outstanding service while maintaining accuracy and professionalism. Join us in creating a welcoming environment where patients feel cared for from the moment they walk through the door!