Office Administrator

Fitzii; Niagara Falls; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Benefits

Paid time off

Career growth opportunities

Company events

Job summary

Design Electronics is seeking an Office Administrator to own payroll, billing, HR administration, and office services. You will work closely with the Director of Operations and Finance Coordinator to ensure accurate controls and timely processing across finance, HR, and corporate services.

The role requires a college diploma or degree in business or related field, 3+ years in office administration, and experience with ERP and accounting systems.

Qualifications

• Experience in office administration and payroll processing preferred.
• Strong Excel and MS Office skills.
• Excellent written and verbal communication.

Responsibilities

• Own end-to-end payroll cycle including timesheets, processing and time-off tracking.
• Manage billing, accounts receivable, collections and posting.
• Oversee employee expenses and budgets; route invoices for approval.
• Coordinate onboarding and HR documentation; support benefits.
• Maintain office operations, vendor management and events.

Skills

Office management

Excel

Communication

Problem solving

Attention to detail

Education

College diploma or university degree in business administration, accounting, human resources or communications

Tools

ERP systems

Accounting software

Job description

Design Electronics “DE” is a leading technology integration firm specializing in providing innovative solutions to businesses and clients in various industries. We pride ourselves on our commitment to excellence, cutting-edge technology, and superior customer service.

Design Electronics provides complete, turn-key technology and AV services, with a team dedicated to ensuring seamless integration through every stage of the installation process, which guarantees customer loyalty and retention.

About the Role

Reporting to the Director of Operations, the Office Administrator owns the administrative functions of the business across finance, HR, office operations, and corporate services. This is an ownership role: when something falls within your area, you see it through to completion, whether that means doing the work yourself, coordinating others, following up, or escalating issues. You’ll work closely with our Finance Coordinator, who supports accuracy and controls within several of these processes.

What You’ll Do

• Own the end-to-end payroll cycle, from timesheet follow-up through calculation, processing and time-off tracking
• Manage customer billing, accounts receivable, collections and payment posting
• Own the employee and management expense process, including follow-up and reconciliation
• Route invoices to the right approvers and follow them through to completion
• Administer office, building and recurring expenses and subscriptions, and support budget preparation

HR administration

• Coordinate onboarding, offboarding and new employee orientation
• Maintain personnel records, HR documentation and time-off tracking
• Support benefits administration and employee training programs
• Plan social events, team-building and recognition initiatives
• Escalate HR matters that need management or external HR support

Office and corporate services

• Oversee daily office operations, supplies, equipment, vendors and building maintenance
• Coordinate meetings, company events and travel
• Manage correspondence, phone calls and visitors, and prepare memos, reports and presentations
• Plan and track corporate services projects with department heads, keeping management informed
• Maintain administrative procedures and identify process improvements

What You Bring

• College diploma or university degree in business administration, accounting, human resources or communications
• 3+ years of office administration or office management experience, ideally in a small business
• 3+ years of finance or accounting experience with a focus on controls, process and reporting
• Demonstrated experience owning end-to-end payroll processing
• Working knowledge of ERP and accounting systems, including multi-currency
• Strong Microsoft Office skills, particularly Excel
• Sound judgment, strong problem-solving skills and attention to detail, with the ability to prioritize time-sensitive work
• Excellent written and verbal communication and a collaborative, outgoing style
• Integrity and discretion in handling payroll, personnel and financial information
• Assets: project management experience; knowledge of the AV integration or technology industry

What We Offer

Benefits, paid time off, career growth opportunities, company events