Office Manager

Permasearch, a TPI Company; Oakville; On-site; CAD 52,000 - 78,000; Full time

Job summary

Permasearch, a TPI Company, is seeking a proactive Office Manager to oversee daily workplace operations and administrative functions in Oakville. You will manage facilities, vendor relationships, and onboarding logistics while supporting the executive team with calendars, travel, and expense reporting.

This role requires 2+ years of office management experience, strong organizational skills, and proficiency with Microsoft 365 or Google Workspace.

Qualifications

• 2+ years of administrative or office management experience.
• Ability to switch contexts between operational tasks, tech issues, and internal communications.
• Proficiency with Microsoft 365 or Google Workspace and SaaS tools.
• Experience coordinating with IT providers and managing social media presence (e.g., LinkedIn).
• Self-starter who anticipates needs and makes independent decisions.
• Clear, professional communication with discretion handling sensitive information.

Responsibilities

• Oversee daily office operations, inventory, facilities maintenance, and vendor relationships within budget.
• Assist executive team with schedule management, travel coordination, and expense reporting.
• Coordinate onboarding by preparing workstations and first-day logistics.
• Serve as main contact for external IT partners and monitor support tickets.
• Oversee social channels, schedule posts, maintain brand consistency, and engagement opportunities.
• Maintain operational and HR docs and streamline office workflows.

Skills

Administrative experience

Multitasking

Tech troubleshooting

Vendor coordination

Executive support

Communication

Confidentiality

Tools

Microsoft 365

Google Workspace

Job description

Our client is seeking a proactive, highly versatile Office Manager to oversee daily workplace operations and administrative functions. This is a direct hire role.

Key Responsibilities

• Office & Facility Operations: Keep daily workplace operations running smoothly, managing inventory, facilities maintenance, and vendor relationships within budget.
• Executive Team Support: Directly assist executive team members with schedule management, travel coordination, expense reporting, and meeting preparation.
• Onboarding Logistics: Facilitate seamless onboarding for incoming employees by managing documentation, preparing workstations, and coordinating first-day logistics.
• IT Services Liaison: Serve as the main point of contact for external IT partners, monitoring support tickets to ensure team technology remains operational and updated.
• Social Media & Communications: Oversee corporate social media channels by scheduling posts, preserving brand consistency, and identifying engagement opportunities.
• Process Improvement & Records: Maintain organized operational and HR documentation while actively identifying ways to streamline office workflows.

Qualifications

• Experience: 2+ years of administrative, office management, or executive support experience.
• Multitasking Agility: Exceptional ability to context-switch effortlessly between operational tasks, tech troubleshooting, and internal communications throughout the day.
• Technical Proficiency: Skilled in Microsoft 365 or Google Workspace with a quick learning curve for SaaS tools and basic technical troubleshooting.
• Vendor & IT Coordination: Prior experience collaborating with third-party IT providers and managing company social media platforms (e.g., LinkedIn) preferred.
• Ownership & Problem-Solving: A self-starter who anticipates operational needs, manages competing demands, and makes sound decisions independently.
• Communication & Confidentiality: Clear, professional verbal and written communication with high integrity when handling sensitive executive and personnel matters.