OFFICE ADMINISTRATOR

Troy Life & Fire Safety Ltd.; Nanaimo; On-site; CAD 50,000 - 55,000; Full time

Job summary

A leading company in fire safety solutions is seeking an enthusiastic Office Administrator in Nanaimo. The role involves supporting daily operations, ensuring customer satisfaction, and managing documentation in a fast-paced environment. The ideal candidate is skilled in Microsoft Office, has strong organizational abilities, and is ready to contribute to a thriving team.

Benefits

Company leased vehicle

Comprehensive benefits program

Paid sick time

Qualifications

• 3 years' working experience in office administration.
• Experience with trade permits and purchasing transactions considered an asset.
• Proficient in Microsoft Office Programs (PowerPoint, Word, Excel, Outlook).

Responsibilities

• Assist with administrative tasks and day-to-day operations of the branch.
• Serve as back-up to Service Coordinator and process customer inquiries.
• Complete data management processes; prepare reports and quotes.

Skills

Interpersonal skills

Organizational skills

Multi-tasking

Tools

Microsoft Office

Accounting/ERP software

Job description

Location: Nanaimo, British ColumbiaType: In the OfficeTroy Life & Fire Safety Ltd. is one of the largest suppliers of Fire Alarm, Fire Suppression, Security, Nurse call and Communications Systems in Canada. As an Edwards Authorized National Partner, Troy is proudly Canadian. We are an employee owned company with over 1300 people in 28 locations coast to coast. An entrepreneurial company with a legacy of success, we pride ourselves on having a team of industry leading talent and an exciting plan for the future. Troy is a 2025 winner of the Canada's Best Managed program.Our Nanaimo, BC branch is looking for an enthusiastic Office Administrator to join our team!The ideal candidate will be someone with exceptional interpersonal skills, proven ability to prioritize tasks in a fast-paced environment, and committed to providing the best support possible to ongoing objectives of the company. Responsibilities:

• Assist with administrative tasks associated with the day-to-day operation of the branch
• Serve as back-up to Service Coordinator
• Complete data management processes; filing and uploading documentation into ERP system
• Assisting with preparing reports and quotes
• Assist with administrative tasks associated with inventory and purchasing
• Strive to maintain the highest level of customer satisfaction
• Process all documents with accuracy and efficiency
• Field requests/inquiries from internal and external customers
• Other administrative tasks as required
  
  

Qualifications:

• Proficient in Microsoft Office Programs (PowerPoint, Word, Excel and Outlook)
• 3 years' working experience in office administration
• Experience with trade permits is considered an asset
• Ability to multi-task and be a versatile team member
• Ability to re-prioritize tasks and demonstrated strategic organizational skills
• Experience with purchasing and inventory transactions an asset
• Experience with Accounting/ERP software ideal
  
  

Annual Salary: $50,000 - $55,000 **Thank you to all applicants who have taken the time to apply for this role. Please note, only the successful candidates will be contacted for the next steps of our application process.Troy Life & Fire Safety Ltd. offers an excellent compensation package, including a company leased vehicle and a comprehensive benefits program including paid sick time. Discover a company committed to ensuring an environment that fosters employee and corporate growth while providing financial success to both.