Office Administrator

Dumfries Mutual Insurance Company; Guelph; On-site; CAD 60,000 - 80,000; Full time

Job description

/ Office Administrator# Office Administrator535 Hanlon Creek Boulevard, Guelph, Ontario, Canada, N1C 0A1 full-time. May 14, 2025Description**The position LEVEL** 12 **3** 4 5The Office Administrator, under the direction of the CFO, will primarily be responsible for overseeing the daily operations of the front office to ensure efficiency, cost-effectiveness, and high-quality service delivery. This role involves developing and implementing administrative policies and procedures, managing building maintenance, and supervising facility vendor relationships. As the primary point-of-contact, the Office Administrator provides logistical support for on-site meetings and events, handles all office supply procurement and tracks costs to ensure budget adherence. With a strong focus on efficient and effective customer service delivery, the incumbent requires excellent organization, problem solving skills, and the ability to work highly independently in a dynamic office environment. The Office Administrator must possess a High School Diploma, hold a valid Joint Health & Safety Committee certification, and have a minimum of 3-5 years of relevant experience.**What you have**• Good understanding of facilities management and day-to-day office operations, including budgeting, expense tracking, supply inventory and maintenance schedules• Exceptional interpersonal skills, communication and strong customer service orientation• Very strong sense of personal accountability; takes full ownership of own work area• Ability to act in a supervisory capacity overseeing the work of a small team of administrative professionals• Demonstrated time management and organizational skills• Strong critical thinking and judgement allowing you to make good decisions independently• Demonstrates a high level of integrity and work ethic• Proficiency in Microsoft Office365 (Outlook, Teams, Word), database management, web-based applications• Basic IT skills to understand and assist with troubleshooting on-site technology issues a strong asset• Knowledge of relevant legislation including OHSA, AODA, etc.• Holds a Secondary School Diploma, or equivalent• Valid Joint Health & Safety Committee certification an asset• 3-5 years’ relevant experience as an Office Manager, Administrator, or similar role**What we are looking for**We are looking for a highly responsible and autonomous individual to fill a new position on a permanent, full-time basis. As someone who takes great pride in their work, you treat the office space as you would your own home, looking after the small things and the big thigs. Quickly becoming the “go-to” person for all things building-related, you proactively attend to maintenance and deal with issues as they arise, always looking for long-term solutions over quick-fixes. This job requires attendance at our Guelph office 5 days/week, with occasional travel required to our Sheffield office. If you thrive in a supportive hybrid team environment and are seeking meaningful employment with an innovative organization that truly values its staff ***apply today!***