Office Administrator

Accountant Staffing; Dartmouth; On-site; CAD 42,000 - 60,000; Full time

Job summary

Administrative Staffing is seeking an Office Administrator for a contract term in Dartmouth to support a variety of financial, human resources, and general administrative functions. The role requires proficiency in QuickBooks and MS Office, meticulous organization, and the ability to work independently in a fast-paced office environment.

The successful candidate will manage payroll, reconciliations, invoicing, accounts receivable, and vendor payments while supporting onboarding and safety

Qualifications

• Previous Office Administration experience, ideally with accounting support.
• Proficiency with QuickBooks and financial transactions.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Excellent attention to detail and organizational abilities.
• Ability to prioritize and manage competing demands.

Responsibilities

• Manage payroll processing.
• Categorize electronic receipts using cloud-based software.
• Match and categorize banking transactions.
• Complete monthly bank and credit card reconciliations.
• Prepare accurate and timely client invoices.
• Monitor, track, report on, and manage accounts receivable.
• Process vendor invoices, employee expenses, and CRA payments.
• Coordinate employee benefits administration.
• Assist with employee onboarding and offboarding.
• Manage office supplies, including ordering, restocking, and inventory.
• Coordinate office meetings, events, and lunch-and-learn sessions.
• Serve as the Health and Safety Representative, maintaining safety documentation and overseeing audits and inspections.
• Oversee general administrative functions to support overall business efficiency.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Problem-solving

Independent work

Proactive

Initiative

Tools

QuickBooks

Microsoft Office Suite

Job description

Are you a detail-oriented, organized professional who enjoys keeping an office running smoothly? Our client is seeking a reliable and proactive Office Administrator to support a variety of financial, human resources, and general administrative functions for a contract term in their Dartmouth office.

Key Responsibilities for the Job:

• Manage all aspects of payroll processing
• Categorize electronic receipts using cloud-based software
• Match and categorize banking transactions
• Complete monthly bank and credit card reconciliations
• Prepare accurate and timely client invoices
• Monitor, track, report on, and manage accounts receivable
• Process vendor invoices, employee expenses, and CRA payments
• Coordinate employee benefits administration
• Assist with employee onboarding and offboarding
• Manage office supplies, including ordering, restocking, and inventory
• Coordinate office meetings, events, and lunch-and-learn sessions
• Serve as the Health and Safety Representative, maintaining safety documentation and overseeing audits and inspections
• Oversee general administrative functions to support overall business efficiency

Experience & Attributes for Success:

• Previous Office Administration experience, ideally within a versatile role involving accounting support
• Proven QuickBooks experience, with a strong understanding of financial transactions and bookkeeping practices
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Exceptional attention to detail, organizational skills, and the ability to prioritize competing demands
• Ability to work independently, manage time effectively, and take initiative
• Strong problem-solving skills and a practical, solutions-oriented approach
• Excellent written and verbal communication skills
• A proactive, dependable approach with a commitment to accuracy and efficiency

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic. We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons. Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.