Office Manager

ZenaTech Inc.; Dartmouth; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Health and dental benefits

Opportunities for professional dev.

Collaborative team environment

Job summary

ZenaTech, Inc. in Dartmouth, NS is seeking an organized and proactive Office Manager to oversee day-to-day operations, project coordination, and bookkeeping. This role blends administrative leadership with hands-on financial tasks and cross-functional collaboration.

Responsibilities include managing office operations, coordinating internal projects, maintaining financial records, and supporting HR tasks. The ideal candidate has 3+ years in similar roles and strong communication, organizational,

Qualifications

• 3+ years in office management, administration, or related role.
• Experience with database software; QuickBooks/Xero is a plus.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office/Google Workspace.
• Ability to work independently and exercise sound judgment.

Responsibilities

• Oversee daily office operations and administration; serve as liaison between clients and the company.
• Plan, coordinate, and track internal projects and initiatives from start to finish.
• Manage timelines, budgets, and deliverables; facilitate cross-team communication.
• Identify risks or bottlenecks and proactively resolve them.
• Handle day-to-day bookkeeping: AP/AR, invoices, expense tracking; reconcile statements; assist with month-end close.

Skills

Office management

Project coordination

Bookkeeping

Communication

MS Office/Google Workspace

Independent work

Organization

Education

Post-secondary education in business administration or related field

Tools

QuickBooks

Xero

Database software

Job description

ZenaTech, Inc. powered by Cogswell Engineering is seeking an organized and proactive Office Manager to oversee day-to-day operations at our Dartmouth office. This role combines administrative leadership with hands-on project coordination and bookkeeping, making it ideal for someone who thrives on keeping a busy office running smoothly while also managing financial records and cross-functional projects.

Key Responsibilities

Office & Administrative Management

• Oversee daily office operations, general administration (scheduling, incoming calls, and serving as a liaison between clients and the company) ensuring a well-organized, efficient, and welcoming workplace.
• Manage office supplies, vendor relationships, and facility/equipment maintenance
• Develop and maintain office policies and procedures
• Act as the main point of contact for internal staff and external visitors/vendors

Project Coordination

• Plan, coordinate, and track internal projects and initiatives from start to finish
• Manage timelines, budgets, and deliverables across departments
• Facilitate communication between teams to keep projects on schedule
• Identify risks or bottlenecks and proactively resolve them
• Experience and knowledge with construction industry related projects
• Manage day-to-day bookkeeping, including accounts payable/receivable, invoices, and expense tracking
• Reconcile bank and credit card statements
• Prepare basic financial reports and support month-end/year-end close processes
• Liaise with external accountants or bookkeepers as needed
• Process payroll or coordinate with payroll providers

Team & Communication Support

• Support HR-related administrative tasks (onboarding, scheduling, record-keeping)
• Prepare correspondence, reports, and presentations as needed

Qualifications

• 3+ years of experience in office management, administration, or a related role
• Demonstrated project management experience (formal certification like PMP or CAPM is an asset, not required)
• Experience with database software
• Proven bookkeeping experience (experience with QuickBooks, Xero, or similar software is an asset)
• Strong organizational and multitasking skills with high attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office/Google Workspace
• Ability to work independently and exercise sound judgment
• Post-secondary education in business administration, accounting, or a related field is an asset

What We Offer

• Competitive salary: based on experience
• Health and dental benefits
• Opportunities for professional development
• A collaborative and supportive team environment