Office Coordinator, Administrator

PTW Energy Services Ltd.; Surrey; On-site; CAD 90,000 - 120,000; Full time

Job summary

PTW Energy Services Ltd. is seeking an organized Office Services Administrator to support a leading accounting and professional services firm during tax season. This temporary role offers potential overtime, with opportunities in Vancouver (Downtown), Surrey, and Terrace.

You will ensure smooth office operations, manage document intake, and provide high-quality support to a dedicated team of professionals in a fast-paced environment.

Qualifications

• Proficiency with Microsoft Office Suite and general computer literacy.
• Strong organizational skills for high-volume document processing.
• Excellent verbal communication and professional telephone manner.
• Ability to multitask and meet deadlines.
• Availability January 12 to May 1 and overtime during peak tax deadlines.

Responsibilities

• Ensure the reception area is opened and closed in a timely manner.
• Answer software-based telephones professionally and transfer callers to the appropriate business unit or colleague.
• Greet and welcome clients and guests in a friendly and inviting manner.
• Manage the organization and distribution of incoming and outgoing mail.
• Scan financial documents and tax returns to embed them into electronic files (high volume).
• Print financial statements, tax returns, internal forms, manuals, and reports.
• Assist with catering organization, meeting room preparation, and clean-up for meetings and office events.
• Maintain the cleanliness of kitchens, common areas, and office spaces throughout the workday.
• Assist the Manager of Administrative Services with ad hoc duties, including new colleague space set-up and supply inventory management.

Skills

Microsoft Office

Organizational skills

Verbal communication

Multitasking

Adaptability to learn new software

Job description

CA$90,000.00–CA$120,000.00 yearly

Full-time

Are you an organized professional with a keen eye for detail? Do you thrive in fast-paced professional environments? We are currently seeking energetic Office Services Administrators to support a leading accounting and professional services firm during their busiest time of the year: tax season.
With opportunities available in Vancouver (Downtown), Surrey, and Terrace, this is a fantastic chance to gain experience with a top-tier firm. You will play a crucial role in ensuring smooth office operations, assisting with the intake of critical documents, and providing high-quality support to a dedicated team of professionals. If you are looking for a dynamic temporary role that offers the potential for overtime and professional growth, we want to meet you.

Advantages

• Competitive hourly wage ($21-$25/hr) with weekly pay.
• Opportunity to work with a prestigious and growing professional services firm.
• Gain valuable experience in a corporate environment during a critical business cycle.
• Flexible work environment with a supportive and collaborative team.
• Potential for overtime hours for those looking to maximize their earnings during the season.
• centrally located offices in Vancouver and Surrey, and a dedicated local team in Terrace.

Responsibilities

• Ensure the reception area is opened and closed in a timely manner, maintaining a professional image.
• Answer software-based telephones professionally and transfer callers to the appropriate business unit or colleague.
• Greet and welcome clients and guests in a friendly and inviting manner.
• Manage the organization and distribution of incoming and outgoing mail.
• Scan financial documents and tax returns to embed them into electronic files (high volume).
• Print financial statements, tax returns, internal forms, manuals, and reports.
• Assist with catering organization, meeting room preparation, and clean-up for meetings and office events.
• Maintain the cleanliness of kitchens, common areas, and office spaces throughout the workday.
• Assist the Manager of Administrative Services with ad hoc duties, including new colleague space set-up and supply inventory management.

Qualifications

• Proficiency with Microsoft Office Suite and general computer literacy.
• Strong organizational skills with the ability to manage high-volume document processing (scanning/printing).
• Excellent verbal communication skills and a professional telephone manner.
• Ability to multitask and prioritize requests in a deadline-driven environment.
• adaptability to learn new software and internal filing systems quickly.
• A proactive attitude towards general office maintenance and support tasks.
• Availability to work from January 12th through May 1st (dates are approximate).
• Flexibility to work overtime during peak tax filing deadlines as needed.
• Previous experience in reception, office administration, or customer service is preferred.
• Ability to work fully onsite at the designated office location (Vancouver, Surrey, or Terrace).
• Professional business casual presentation.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity‑seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non‑binary/gender non‑conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.