Office Administrator

The Warrington Group; Dartmouth; Hybrid; CAD 48,000 - 50,000; Full time

Benefits offered by this job

Annual incentive plan

Health and dental benefits

RRSP with 4% employer matching

On-site fitness facility

Annual wellness reimbursement

Employee social events

Community initiatives

Job summary

Lindsay Construction in Dartmouth, Nova Scotia, is seeking an Office Administrator to be the friendly face of the office, greet visitors, answer calls, manage mail, and support daily operations in a fast-paced environment.

The successful candidate will have prior reception or admin experience, proficiency with Microsoft Office (Outlook, Word, Excel, Teams), strong organization, and a professional, courteous demeanor. Salary range is CAD 48,000–50,000 with benefits and annual incentives.

Qualifications

• Previous experience in reception, administration, customer service, or office support
• Post-secondary education in Office Administration or related field is an asset
• Proficiency with Microsoft Office including Outlook, Word, Excel and Teams
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable learning new software and office systems
• Professional presentation with excellent verbal and written communication skills
• Positive, friendly, and approachable personality
• Strong judgment, discretion, and professionalism
• Self-motivated with a collaborative, team-first attitude

Responsibilities

• Welcome visitors and create a warm, professional first impression
• Answer and direct incoming telephone calls
• Manage incoming and outgoing mail, courier deliveries, and office correspondence
• Coordinate travel arrangements and accommodation
• Book meeting rooms and assist with office logistics
• Maintain a clean, organized reception and common areas
• Create and maintain electronic and paper files
• Prepare meeting minutes and administrative documentation
• Support project teams with document control and administrative tasks
• Assist with office equipment coordination and general office operations

Skills

Reception

Administration

Customer service

Organization

Communication

Multitasking

Learning new software

Verbal and written communication

Education

Office Administration background

Tools

Microsoft Office (Outlook, Word, Excel, Teams)

Job description

Dartmouth, Canada

On behalf of our client, Lindsay Construction, we are looking for an Office Administrator to join their team in Dartmouth, Nova Scotia.

About Our Client:

For more than 60 years, Lindsay Construction has been a leader in the construction industry across Atlantic Canada. They've been building lasting relationships, stronger communities, and rewarding careers throughout Atlantic Canada. With more than 500 employees and a reputation for quality, integrity, and collaboration, our client has become one of the region's most respected construction companies. Their head office is a welcoming, fast-paced environment where teamwork, professionalism, and a positive attitude are valued. Employees are encouraged to learn, grow, and build long-term careers within the organization, making this an exciting opportunity to join a company that genuinely invests in its people.

The Opportunity:

First impressions matter, and in this role, you'll be the first impression. As the Office Administrator, you'll be the friendly face and welcoming voice greeting visitors and answering calls to support the day-to-day operations of the office, you'll play an important role in creating a positive experience for employees, clients, and guests alike. This position is ideal for someone who enjoys working with people, thrives in a busy environment, and takes pride in keeping things organized while providing exceptional customer service. Our client believes in investing in great people, and many employees have built long and rewarding careers with the company, with opportunities to grow into new roles as they develop their skills and experience.

The Ideal Candidate:

You're someone who naturally makes people feel welcome. You understand that every phone call, visitor, and interaction helps shape the impression people have of an organization. Professional, polished, and approachable, you enjoy building relationships while staying organized behind the scenes.

Whether your background is in reception, administration, hospitality, customer service, or another client-facing role, you're confident juggling multiple priorities while maintaining a calm, positive attitude. You're dependable, eager to learn, and excited to join a company where you'll be valued as an important part of the team from day one.

Requirements

• Welcome visitors and create a warm, professional first impression
• Answer and direct incoming telephone calls
• Manage incoming and outgoing mail, courier deliveries, and office correspondence
• Coordinate travel arrangements and accommodation
• Book meeting rooms and assist with office logistics
• Maintain a clean, organized reception and common areas
• Create and maintain electronic and paper files
• Prepare meeting minutes and administrative documentation
• Support project teams with document control and administrative tasks
• Assist with office equipment coordination and general office operations

Qualifications

• Previous experience in reception, administration, customer service, or office support
• Post-secondary education in Office Administration, Business Administration, or related field considered an asset
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable learning new software and office systems
• Professional presentation with excellent verbal and written communication skills
• Positive, friendly, and approachable personality
• Strong judgment, discretion, and professionalism
• Self-motivated with a collaborative, team-first attitude
• Salary: $48,000-$50,000 annually, depending on experience
• Annual incentive plan
• Comprehensive health and dental benefits
• Group RRSP with 4% employer matching
• On-site fitness facility
• Annual wellness reimbursement
• Employee social events and community initiatives
• Full-time, in-office position based in Dartmouth, Nova Scotia

*Please note, candidates must be located in Canada and legally eligible to work on a permanent basis, as sponsorship for this opportunity is unfortunately not an option.*