Office Administrator

nan; Coombs; On-site; CAD 28,000 - 36,000; Full time

Job summary

Raincoast, a growing landscaping, irrigation and hydroseeding company based in Coombs, BC, is seeking a full-time Office Administrator to keep the office running smoothly and to support our field crews, customers and management team.

The role involves answering phones and emails, scheduling, preparing quotes and invoices, maintaining records, assisting with payroll and basic bookkeeping, and providing general administrative support.

Qualifications

• Experience in office administration, reception or bookkeeping.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office and Google Workspace; QuickBooks experience is a plus.
• Well organized with the ability to multitask in a seasonal business.

Responsibilities

• Answer phones and emails; be the first contact for customers, suppliers and subcontractors.
• Book estimates, service calls and appointments; coordinate daily schedules with field crews.
• Prepare and send quotes, work orders and invoices; follow up on outstanding accounts.
• Maintain digital and paper filing for jobs, equipment and vehicle records.
• Assist with timesheet collection, payroll preparation and basic bookkeeping entries.
• Order and track office and shop supplies.
• Provide general administrative support to management, including reporting.

Skills

Communication

Multitasking

Organizational skills

Customer service

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

Raincoast is a growing landscaping, irrigation and hydroseeding company based in Coombs, BC. We are looking for a full-time Office Administrator to keep our office running smoothly and to support our field crews, customers and management team.

Responsibilities:

Answer phones and emails and act as the first point of contact for customers, suppliers and subcontractors

Book estimates, service calls and appointments, and help coordinate daily schedules with field crews

Prepare and send quotes, work orders and invoices, and follow up on outstanding accounts

Maintain accurate digital and paper filing for jobs, equipment and vehicle records

Assist with timesheet collection, payroll preparation and basic bookkeeping entries

Order and track office and shop supplies

Provide general administrative support to management, including reporting and correspondence

Requirements:

Previous experience in office administration, reception or bookkeeping

Strong computer skills with Microsoft Office and Google Workspace; QuickBooks experience is an asset

Clear written and verbal communication with a friendly, professional phone manner

Well organized, with the ability to prioritize and multitask in a busy seasonal business

Attention to detail and discretion when handling confidential information

Reliable transportation to our Coombs office

Details:

Full-time, approximately 40 hours per week, Monday to Friday

CA$20.00 to CA$26.00 per hour, depending on experience

Work location: in person at 1766 Alberni Highway, Coombs, BC

Pay: $20.00-$26.00 per hour

Expected hours: 40.0 per week

Work Location: In person