Legal and Office Administrator

WingsUp!; Hamilton; On-site; CAD 50,000 - 62,000; Full time

Job summary

WingsUp! is seeking a Legal and Office Administrator to manage office administration and support the legal functions among their growing QSR locations. This role includes coordinating with franchisees, overseeing office tasks, and ensuring compliance with laws. Ideal candidates are organized, skilled in multitasking, and willing to work in a dynamic environment.

Qualifications

• 1+ years of experience in a legal setting.
• 1-2 years of experience in an administrative role.
• Willingness to grow with the company.

Responsibilities

• Overseeing general office management duties.
• Reviewing Franchise Disclosure documents and legal correspondence.
• Coordinating with franchisees and landlords.

Skills

Multitasking

Time Management

Organizational Skills

Familiarity with Legal Language

Tools

Microsoft Office Suite

Job description

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About Us

We are a leading Quick Service Restaurant (QSR) franchise known for our commitment to operational excellence, exceptional customer service, and continuous innovation. We are seeking a skilled and dynamicLegaland Office Administrator at our Headquarters in Burlington, Ontario. With locations across the GTA, Southern Ontario, Alberta—and new stores opening soon in British Columbia—our success is fueled by the amazing people who make up our team.

Responsibilities

• Overseeing general office management duties such as supply ordering, scheduling meetings, and maintaining office efficiency.
• Managing office administration, including but not limited to employee data management, compiling sales reports, managing invoices and bill payments.
• Coordinating with franchisees and landlords on rent payments.
• Sending weekly sales figures to the head office team.
• Supporting the bookkeeping team or external accountants with reconciliations and financial audits, if applicable.
• Managing onboarding procedure for new franchisees, including completing all required applications, forms, and other documents - working with Kubera, Clover, Third party aggregators and utility providers to set up new accounts.
• Assisting new franchisees in their onboarding process and municipal/city licencing process.
• Reviewing Franchise Disclosure documents, contracts, letters, and other legal correspondence.
• Organizing all files and documentation about new and existing franchisees.
• Organizing, and tracking term endings for franchise agreements and leases, and reporting to management
• Coordinating with various property managers, lawyers, and other external parties
• Reviewing leases
• Liaising with external counsel regarding ongoing litigation or dispute matters, as needed.
• Preparing and submitting standard Offers to Lease to landlords
• Reviewing franchisee-related invoices and management.
• Conducting legal research and drafting advisory memos on diverse legal topics for internal guidance.
• Coordinating across departments to ensure cohesive teamwork and proactive collaboration.
• Monitoring and ensuring compliance with local, provincial, and federal laws and regulations.
• Issuing default notices and establishing protocols for the operations team regarding warning letters and compliance procedures.
• Supporting preparation and filing of annual compliance documents and business registrations.
• Managing challenges arising from interactions with third-party aggregators, financial partners, payment providers, and other service providers.
• Manage the reception area and staff to ensure effective communication both internally and externally
• Other admin istrative tasks as needed.

If you are organized, and systematic, enjoy being in an office environment, can work independently with minimal supervision, and want to be a part of an exciting and dynamic growth environment, this is the right place for you!

Requirements:

• Experience in Office administration and effective procedures.
• Familiarity with legal language and terms
• 1+ years of experience in a legal setting
• 1-2 years’ experience in an admin istrative role
• Willingness to work longer hours, if needed
• Excellent multitasking and time management ability
• Office Administration experience an asset
• Legal Admin istrative assistant experience an asset
• Experience with franchising an asset
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Willingness to grow with the company

Compensation and Benefits

• Salary: $50,000–$62,000 per year
• Work Type: Full-time, in-person
• Schedule: Monday to Friday, Weekends as needed

If this sounds like the perfect opportunity for you, and you have the experience and drive to excel in this role, we encourage you to apply! We look forward to welcoming you to our team! Please submit your application with a cover letter via Indeed or LinkedIn.

In accordance with Ontario's accessibility laws and regulations, we are committed to fostering an inclusive work environment for all applicants. If you require accommodation during the recruitment process or need assistance to participate fully, please let us know. We will work with you to ensure that your needs are met in a manner that respects your dignity and independence.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Food and Beverage Services

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