Office Manager

Eco Property Maintenance Inc.; Vancouver; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Remote options

4-5 day work week

Extended health benefits

Growth into higher-level ops role

Performance bonuses

Job summary

Eco Property Maintenance is seeking an Office Admin Manager to keep the company organized, efficient, and moving forward. You will manage systems, support field operations, and ensure nothing slips through the cracks while collaborating with leadership across the Lower Mainland.

The role requires exceptional organization, strong communication skills, and experience in admin/operations. Flexible remote options and a path toward higher-level operations roles are offered, with bonuses tied to

Qualifications

• Extremely organized and detail-oriented
• Strong tech skills with QuickBooks, Google Drive, and apps
• Independent and proactive mindset
• Strong communication skills
• Experience in admin/operations (required)

Responsibilities

• Support field coordination / Contract Invoicing
• Payroll preparation, timesheet review, and data accuracy
• Bookkeeping support (QuickBooks, job costing, expenses)
• Accounts receivable / Payable duties
• Client communication (emails, calls, follow-ups)
• Organize and improve internal systems and processes
• Support hiring, onboarding, and documentation
• Coordinate internal events and client touch points
• Maintain organized digital files and workflows

Skills

Extremely organized

Detail oriented

Independent mindset

Strong communication

Admin/operations experience

Tools

QuickBooks

Google Drive

Office apps

Job description

Office Admin Manager

• Are you the type of person who gets satisfaction from organizing chaos into systems?
• Do you take ownership of problems instead of waiting for direction?
• Are you highly detail oriented and uncomfortable when things fall through the cracks?
• Do you enjoy working independently while still being accountable for results?

If you answered Yes to the above, you may be what we are looking for!

Eco Property Maintenance is a fast growing, systems driven landscape maintenance company based in North Vancouver. We specialize in strata and commercial maintenance & Snow Removal, delivering consistent, high-quality service across the entire Lower Mainland.

We are not a typical landscaping company.

We are building a scalable, process driven operation with strong leadership, accountability, industry leading organization plus tech and clear standards. Our goal is to grow a business that runs on systems, people, and performance AND rewards it key contributors.

Integrity Accountability Dependability Perseverance

This is not just admin work. This is an operations role responsible for keeping the company organized, efficient, and moving forward. You will manage systems, support field operations, and ensure nothing slips through the cracks. This is an excellent role for someone who believes employee's are a company's best asset, and is driven to provide scalable structure to the organization.

Key Responsibilities

• Support field coordination / Contract Invoicing
• Payroll preparation, timesheet review, and data accuracy
• Bookkeeping support (QuickBooks, job costing, expenses)
• Account receivable / Payable duties
• Client communication (emails, calls, follow-ups)
• Organize and improve internal systems and processes
• Support hiring, onboarding, and documentation
• Coordinate internal events and client touch points
• Maintain organized digital files and workflows

What We’re Looking For

• Extremely organized and detail-oriented
• Strong tech skills (QuickBooks, Google Drive, apps)
• Independent and proactive mindset
• Strong communication skills
• Experience in admin/operations (required)

Compensation & Growth

• Competitive salary
• Flexible working structure (Remote options)
• 4 or 5 day work weeks
• Extended Health Benefits package
• Growth into higher-level operations role
• Bonuses tied to performance and improvements

Feel free to also visit our website and social media pages to learn more about us!

Website: www.ecomaintenance.ca Instagram: @eco.maintenance