office administrator

Government of Canada - Central; Brampton; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to enhance office efficiency. This role involves reviewing and evaluating administrative procedures, delegating tasks, and ensuring compliance with policies. You will coordinate office services, manage budgets, and prepare reports, all while fostering a collaborative environment. If you thrive in a structured setting and possess strong organizational skills, this opportunity offers a chance to make a significant impact within a respected governmental organization. Join a team that values integrity and teamwork, and contribute to the smooth operation of essential administrative functions.

Qualifications

• Completion of College/CEGEP or equivalent experience is required.
• 7 months to less than 1 year of relevant experience is needed.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff and oversee payroll administration.
• Plan and control budget and expenditures.

Skills

Flexibility

Organized

Ability to multitask

Time management

Integrity

Team player

Education

College/CEGEP

Equivalent experience

Tools

MS Office

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Oversee payroll administration

Experience and specialization Computer and technology knowledge

• Salesforce
• Electronic mail
• MS Project
• SharePoint
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• LinkedIn

Additional information Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload