Office Administrator

Generation Capital; Toronto; On-site; CAD 70,000 - 80,000; Full time

Job summary

A leading private wealth management firm in Toronto seeks an Office Administrator to provide essential administrative support. The role involves managing calendars, coordinating meetings, and ensuring efficient office operations. Ideal candidates are proactive, detail-oriented, and possess strong communication skills. This full-time position offers a competitive salary and benefits, fostering a collaborative and inclusive work environment.

Benefits

Competitive compensation and benefits package

Performance Bonus

Group RRSP Matching Program

Growth and career development opportunities

Qualifications

• Proven experience as an Office Administrator, Executive Assistant or Receptionist.
• Strong written and oral communication skills.
• Proficiency with technology and multiple software platforms.

Responsibilities

• Provide administrative support and calendar management for leaders.
• Coordinate meetings and travel arrangements.
• Assist with financial reporting and compliance filings.

Skills

Problem-solving

Communication

Attention to detail

Multitasking

Education

Post-secondary degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Generation Capital (www.generationcapital.com) is a private wealth management firm based in Toronto. We seek investment opportunities that provide risk-adjusted returns consistent with our overall investment principles and financial goals. We focus on activities that will provide long-term value for our clients, including investment management, tax planning, estate planning, administration, and advising on personal business ventures. We also partner with our clients to make an impact on the world through the management of philanthropic and social impact investing activities.

The Opportunity :

This is an in-office Monday to Friday position at our Yorkville office.

We are looking for a proactive, detail-oriented, and organized individual with strong multitasking capabilities. The Office Administrator is the face of our organization acting as the first point of contact while also providing administrative support for select leaders. You will be expected to coordinate and oversee all administrative responsibilities to ensure our office is running smoothly and efficiently. Strong interpersonal and communication skills are essential. This position will require the ability to interact and collaborate with various departments and management levels.

Key Responsibilities :

• Administrative support and calendar management for select leaders
• Maintain inventory of office supplies and equipment
• Support office processes and planning, including preparation of meeting materials
• Coordinate meetings and travel arrangements for select leaders
• Assist with financial reporting and compliance filings
• Plan and execute social activities for the office
• Maintain documents and records in appropriate files
• Collaborate across functions and provide ad-hoc support and / or manage special projects as assigned
• Maintain confidentiality and demonstrate sound judgment

Qualifications :

• Proven experience as an Office Administrator, Executive Assistant or Receptionist
• Post-secondary degree
• Proven problem-solving skills and agility to anticipate and tackle any task assigned
• Strong written and oral communication skills and demonstrated ability to collaborate and communicate effectively with team members and other stakeholders
• Exceptional attention to detail, take direction and work effectively independently
• Proficiency with technology, including the ability to work efficiently and effectively using multiple software platforms (Microsoft Office, Outlook, Excel, PowerPoint), and other programs as required
• General accounting literacy is an asset

Company Perks & Rewards :

• Competitive compensation and benefits package (Salary Range : $70,000-$80,000 with group benefits paid by the employer)
• Performance Bonus
• Group RRSP Matching Program
• Growth and career development opportunities

Generation Capital is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify us by email and we will work with you to meet your needs.

Generation Capital is an equal-opportunity employer and is committed to inclusion and diversity within its community. We encourage applications from members of groups that have been historically disadvantaged and marginalized. Generation Capital welcomes all applicants including but not limited to women, visible minorities, all religions and ethnicities, persons with disabilities, 2SLBTQIA+ persons, First Nations, Metis, Inuit, and Indigenous persons, and all others who may contribute to the further diversification of ideas.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Venture Capital and Private Equity Principals

J-18808-Ljbffr

Create a job alert for this search