Office Admin

COOEC Canada Company; Calgary; On-site; CAD 42,000 - 62,000; Full time

Job summary

COOEC Canada Company in Calgary, Alberta seeks an administrative assistant to manage filing, invoicing, office supplies, travel arrangements, and records updates. You will support bookkeeping, correspondence, and general office operations in a fast-paced environment.

Required bilingual proficiency in English and Mandarin, plus strong organizational and communication skills. Proficiency with Microsoft Office Suite is expected, and the role involves coordinating with executives and keeping office

Qualifications

• Bilingual proficiency in English and Mandarin.
• Strong organizational abilities to manage office operations efficiently.
• Excellent written and verbal communication skills.
• Proficient in using office software such as Microsoft Office Suite.
• Ability to identify and resolve issues quickly and effectively.
• Effective time management skills to prioritize tasks and meet deadlines.
• Capability to handle multiple responsibilities simultaneously.
• Ability to adapt to changes in a fast-paced work environment.

Responsibilities

• Filing important documents, such as reports, meeting notes, emails, and letters.
• Processing and filing invoices.
• Overseeing office supplies and services, including restocking supplies, relocating workers to new areas, setting up desks and equipment for new hires, or creating important office forms.
• Supporting bookkeeping and budgeting services.
• Aiding correspondence for the office, such as emails, letters, packages, and phone calls.
• Updating office records and databases that contain personnel, financial, and office data.
• Booking flights and arranging travel for company executives.
• Booking meeting rooms for colleagues/executives.
• Activating/Deactivating office scan cards.
• Helping to decorate company office for holidays/important events.
• Ensuring availability to help colleagues and workers where necessary.
• Other administrative duties required when necessary.

Skills

Bilingual English & Mandarin

Organizational skills

Communication skills

Microsoft Office

Time management

Tools

Microsoft Office Suite

Job description

Bilingual proficiency in English and Mandarin is required for this position.

Responsibilities

• Filingimportant documents, such as reports, meeting notes, emails, and letters.


• Processingand filing invoices.


• Overseeingoffice supplies and services, including restocking supplies, relocatingworkers to new areas, setting up desks and equipment for new hires, orcreating important office forms.


• Supportingbookkeeping and budgeting services.


• Aidingcorrespondence for the office, such as emails, letters, packages, andphone calls.


• Updatingof office records and databases that contain personnel, financial, andoffice data.


• Bookingflights and arranging travel for company executives.


• Bookingmeeting rooms for colleagues/executives.


• Activating/Deactivatingoffice scan cards.


• Helpingto decorate company office for holidays/important events.


• Ensuringavailability to help colleagues and workers where necessary.


• Otheradministrative duties required when necessary.

Qualifications

• Bilingual proficiency in English and Mandarin


• Strongorganizational abilities to manage office operations efficiently.


• Excellentwritten and verbal communication skills for effective interaction withcolleagues


• Proficientin using office software such as Microsoft Office Suite and other relevantapplications.


• Abilityto identify and resolve issues quickly and effectively.


• Effectivetime management skills to prioritize tasks and meet deadlines.


• Capabilityto handle multiple responsibilities simultaneously.


• Abilityto adapt to changes in a fast-paced work environment.