Office Coordinator

Jobtailor; Toronto; On-site; CAD 42,000 - 54,000; Full time

Job summary

Jobtailor is seeking an organized Office Administrator to support the President, Managing Director and senior leaders with calendar coordination, meeting preparation and meticulous record-keeping in a fast-moving Toronto environment.

You will also handle office operations, restock supplies, and liaise with IT and building management. The role includes assisting with planning events like the Craft Summer Party and delivering clear office-wide communications.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to juggle multiple tasks and keep everything on track.
• Discrete handling of sensitive information.
• Willingness to obtain First Aid/CPR certification if not already held.

Responsibilities

• Coordinate calendars, prepare meetings, keep records, and run errands for senior leaders.
• Order and restock office supplies, equipment and snacks.
• Liaise with building management, IT, and other service providers.
• Plan and execute internal meetings and company events, including Craft Summer Party and Craft Offsite.
• Develop and deliver office-wide communications.
• Support client needs, including packing mailers, coordinating shipments and event errands.
• Maintain welcoming, organized, and efficient office environment.

Skills

Highly organized

Detail-oriented

Multitasking

Adaptable

Professional and discreet

Proactive

Team-oriented

Welcoming demeanor

Education

Standard First Aid Certification

CPR/A Certification

Job description

• • Support the agency’s President, Managing Director and other senior leaders with calendar coordination, meeting preparation, record-keeping and occasional business-related errands


• • Order and restock office supplies, equipment and snacks


• • Liaise with building management, IT support and other service providers


• • Assist with planning and execution of internal meetings and company events, including the annual Craft Summer Party and Craft Offsite


• • Develop and deliver office-wide communications


• • Support occasional client needs, including packing mailers, coordinating shipments and running event-related errands


• • Keep the office welcoming, organized and efficient

Requirements

• Highly organized and detail-oriented


• Able to juggle multiple tasks and keep everything and everyone on track


• Adaptable and quick-thinking in a fast-moving environment


• Professional and discreet when handling sensitive information


• Proactive and resourceful


• Team-oriented and eager to support colleagues


• Warm and welcoming toward colleagues, clients and guests


• Standard First Aid and CPR/A certification, or willingness to obtain it

Core Competencies

Demonstrates strong organizational skills and attention to detail while managing multiple tasks in a fast-paced environment. Capable of providing proactive support to senior leaders and ensuring a welcoming and efficient office atmosphere.

Certifications & Qualifications

• Standard First Aid Certification


• CPR/A Certification