Ocean Export Coordinator

Rhenus SE & Co.; Mississauga; In loco; CAD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

Rhenus SE & Co. in Mississauga seeks an experienced Ocean Export Specialist to coordinate shipments from booking through final delivery.

You will prepare documentation, monitor schedules, and work with carriers, agents, and customers to ensure timely execution. The role requires knowledge of Bills of Lading, Incoterms, and CBSA export reporting (CERS) with strong communication and organizational skills in a fast-paced environment.

Competenze

• Hands-on experience coordinating FCL and LCL from booking to delivery.
• Strong knowledge of Bills of Lading, shipping docs, and Incoterms.
• Familiarity with CBSA export reporting (CERS) an asset.
• Experience with freight forwarding/TMS platforms; CargoWise a plus.
• Excellent communication and organization in a fast-paced environment.

Mansioni

• Coordinate ocean export shipments from booking to final delivery.
• Prepare export documentation: HBLs/MBLs, shipping instructions, certificates of origin.
• Monitor vessel schedules, deadlines, cut-offs, and milestones.
• Collaborate with customers, carriers, truckers, warehouses, and agents.
• Ensure compliance with Canadian export requirements and Incoterms.

Conoscenze

Ocean freight forwarding

Export operations

FCL/LCL shipments

Bills of Lading

Incoterms

CBSA/CERS

CargoWise / TMS

Customer service

Attention to detail

Strumenti

CargoWise

Descrizione del lavoro

What You Can Expect :Coordinate ocean export shipments from booking through final delivery, including FCL and LCL cargo.Book cargo with ocean carriers, NVOCCs, and consolidators; monitor vessel schedules, documentation deadlines, cut-offs, and shipment milestones.Prepare, review, and process export documentation, including HBLs/MBLs, shipping instructions, commercial documents, certificates of origin, and other required export documentation.Coordinate with customers, carriers, truckers, warehouses, overseas agents, and destination offices to ensure timely cargo pickup, container loading, and shipment execution.Ensure shipments comply with applicable Canadian export requirements, including CBSA export reporting through CERS (where required), applicable export controls, Incoterms, and destination-country regulations.Track shipments throughout the transportation cycle, proactively communicate status updates, and resolve delays, documentation issues, discrepancies, and service exceptions.Prepare and distribute pre-alerts and required shipping documentation to customers, consignees, destination offices, and overseas agents.Maintain complete and accurate shipment files within the freight forwarding/TMS system in accordance with company standards.Review vendor and carrier invoices, reconcile shipment costs, and ensure accurate and timely customer billing.Support quotations, rate requests, and commercial activities as required.Coordinate cross-trade shipments and collaborate with Rhenus offices and partners globally.Work closely with Sales, Finance, and Operations to ensure a seamless customer experience.What You Bring:2+ years of hands-on ocean freight forwarding experience, with a strong focus on export operations.Demonstrated experience independently coordinating FCL and LCL ocean export shipments from booking through final delivery.Strong knowledge of Bills of Lading, carrier bookings, shipping instructions, export documentation, Incoterms, and international shipping processes.Knowledge of Canadian export compliance requirements, including CBSA reporting through the Canadian Export Reporting System (CERS); formal export compliance training is an asset.Experience with Canadian export documentation and reporting procedures, Letters of Credit, ICS2 where applicable, cross-trade shipments, and international agent coordination is an asset.Dangerous Goods (DG) certification or experience handling hazardous ocean cargo is an asset.Experience using freight forwarding/TMS platforms; CargoWise experience is an asset.Excellent communication and customer service skills, with the ability to build strong relationships across internal and external stakeholders.Strong organizational and time management skills, with the ability to prioritize multiple shipments in a fast-paced environment.Exceptional attention to detail and accuracy, particularly when preparing shipping documentation and managing operational records.Attention to Detail and Accuracy a must: Strong attention to detail required for documentation and day-to-day tasks.A proactive, team-oriented mindset with strong problem-solving skills and a commitment to delivering exceptional customer service.