Not-for-Profit Ops & Office Leader (18-Month Contract)

Recruiting in Motion; Surrey; On-site; CAD 70,000 - 80,000; Full time

Job summary

Recruiting in Motion is seeking an experienced Operations / Office Manager for a Surrey, BC not-for-profit professional organization. This temporary full-time role is an 18-month contract, leading day-to-day administration and operations, with project management and process improvements.

The successful candidate will work with senior leadership to enhance workflows, manage projects, and ensure confidential, accurate information flow with professionalism and integrity.

Qualifications

• Diploma in Business, Public Administration, Social Sciences, or related field.
• Minimum 5 years in administrative services, office management, or operations, including supervision.
• Unionized workforce experience is strongly preferred.
• Experience in not-for-profit/professional association environment is an asset.
• Project management and event coordination experience.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Lead day-to-day operations and administrative functions of the office.
• Improve processes, project management frameworks, and digital systems.
• Develop systems for organizing, tracking, and managing information.
• Communicate timely information to members, leadership and stakeholders.
• Manage multiple projects with milestones and deadlines.
• Collaborate with senior leadership on workflows for initiatives.
• Maintain policies, bylaws, and governing documents guidance.
• Inform leadership of operational issues and address them promptly.
• Manage, delegate, and supervise administrative work.
• Provide training and guidance to administrative staff.
• Oversee facilities, security, maintenance, and related services.
• Recommend office improvements and capital expenditures.
• Plan and coordinate events, meetings, and outreach activities.
• Ensure meeting minutes are accurate and distributed timely.
• Identify opportunities to improve processes and systems.
• Provide leadership and resolve operational issues.
• Handle competing priorities with professionalism and discretion.

Skills

Team leadership

Project management

Operations management

Not-for-profit experience

Communication

Time management

Education

Diploma in Business, Public Admin, Social Sciences, or related field

Tools

Microsoft Office

Database management

Digital systems

Job description

Recruiting in Motion is seeking an experienced Operations / Office Manager for a Surrey, BC not-for-profit professional organization. This temporary full-time role is an 18-month contract, leading day-to-day administration and operations, with project management and process improvements.

The successful candidate will work with senior leadership to enhance workflows, manage projects, and ensure confidential, accurate information flow with professionalism and integrity.