New Installations & Modernizations Coordinator

Schindler Group; Calgary; On-site; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive Salary

Competitive Bonus Incentive Program

Professional development opportunities

Extended Health, Dental & Vision Plans

Generous Paid Time Off Plans

Tuition Reimbursement Program

Competitive Group RRSP with Company Match

Job summary

Schindler Group is looking for a New Installations & Modernizations Coordinator in Calgary, Alberta. This role entails managing and improving support services for installation projects, requiring excellent organization and customer communication skills.

The successful candidate will assist in various project aspects, including documentation, process management, and ensuring compliance with safety standards. The position offers a competitive salary, bonus incentives, and numerous development opportunities.

Qualifications

• Post secondary education or related experience required.
• Technical proficiency and/or construction experience preferred.
• Proficient in MS Office to manage documentation and communication.

Responsibilities

• Assist New Installation team with project documentation and customer requests.
• Support bid and quotation processes and monitor project milestones.
• Communicate with internal and external customers regarding project details.
• Participate in safety meetings and ensure compliance with safety regulations.

Skills

Technical proficiency

Construction experience

MS Office proficiency

Excellent verbal and written communication

Strong organizational skills

Problem-solving skills

Teamwork

Education

Post Secondary Education or related experience

Job description

New Installations & Modernizations Coordinator

Primary Function

The New Installations Coordinator is responsible for managing and continuously improving support and coordination services for all New Installation projects from award through to close out. This will involve customer interaction, process management, and the detailed planning and organization of projects, including ordering construction related material, receiving parts, and conducting construction and modernization site visitations.

Responsibilities

Administration:

• Assist New Installation team in all aspects of their jobs, including processing project documentation, dealing with suppliers, field requests, and customer requests
• Prepare required documentation for New Installations turn-over
• Prepare and send project documents, correspondence and manuals as required
• Attend construction meetings, prepare and distribute minutes
• Ensure project billings and vendor invoices are accurate
• Assist with collections
• Maintain technical and ISO databases
• Filing and other administrative duties

Process Management:

• Support bid and quotation process
• Review customer contracts to ensure they coincide with Schindler installation policies
• Monitor and update SAP and Project Planner to ensure all major project milestone dates are met
• Assist with coordinating and receiving material in warehouse, as well as coordinating shipping and deliveries to sites
• Assist with project cost control through the preparation, issuance and processing of contract change orders and the review of supplier invoices and construction crew time tickets to ensure accuracy and coding to proper accounts
• Assist with maintaining project milestones by assisting Sales with the approvals process
• Plan, monitor and control TSSA submission process to meet project schedule
• Plan and coordinate TSSA inspections of all projects
• Maintain and follow up on forecasting for financial purposes

Customer Orientation:

• Communicate with customers both internal and external including general contractors, architects and other trades
• Apply knowledge of Elevator and Building code requirements to respond to customer or architect inquiries
• Assist with turn-over to customers

Health and Safety:

• Participate in Safety Committee meetings including researching of tabled issues, coordination of training activities, meeting minute distribution, and safety board maintenance
• Annual review of field tooling and safety equipment requirements.
• Assist with audit preparationOrganize provincial Safety Authority Inspections and monitor their progress
• Monitor the New Installation weekly labor plan and complete budget and forecast updates
• Assist with New Installation activities as required

What you bring

Knowledge

Post Secondary Education and/or related experience.

Critical Skills

• Technical proficiency and/or construction experience
• Proficient in MS Office
• Communication: Excellent verbal and written communication skills
• Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
• Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively
• Teamwork: Ability to interact with all levels and foster a teamwork relationship

What’s in it for you?

• Competitive Salary (commensurate with experience)
• Competitive Bonus Incentive Program or Commission Plan
• Wide range of professional and leadership development opportunities
• Competitive Extended Health, Dental & Vision Plans
• Generous Paid Time Off Plans
• Tuition Reimbursement Program
• Competitive Group RRSP with Company Match

At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.