Mortgage Documentation Specialist

Olympia Trust Company; Calgary; On-site; CAD 52,000 - 76,000; Full time

Job summary

Olympia Trust Company is seeking a Documentation Coordinator for the mortgage team in Calgary. You will review and distribute mortgage documentation and ensure timely file completion, while maintaining high accuracy and alignment with Olympia guidelines.

You’ll support client communications and follow up with third parties to resolve outstanding items, contributing to strong relationships and efficient processes.

Qualifications

• Comprehensive understanding of mortgage documentation requirements.
• Strong knowledge of title registrations, mortgage security requirements, legal documentation, and discharge processes.
• Ability to identify, investigate, and resolve documentation deficiencies with accuracy.

Responsibilities

• Review mortgage documentation, title registrations, and related legal documents for accuracy and compliance.
• Coordinate collection and review of mortgage, legal, and supporting documentation from stakeholders.
• Monitor and follow up on outstanding documents and post-funding requirements to finish files.
• Facilitate execution of mortgage-related legal documents ensuring timely completion.
• Review final registration and security documentation for accurate mortgage security.

Skills

Mortgage documentation

Title registrations

Discharge processes

Documentation accuracy

MS Office / Outlook

Education

High school Diploma

Diploma in Business Administration or related field

Bachelor’s degree in Management or Economics

Tools

None

Job description

Olympia Trust Company is seeking a Documentation Coordinator for the mortgage team in Calgary. You will review and distribute mortgage documentation and ensure timely file completion, while maintaining high accuracy and alignment with Olympia guidelines.

You’ll support client communications and follow up with third parties to resolve outstanding items, contributing to strong relationships and efficient processes.