Mortgage Documentation Administrator

Canada ICI Capital Corporation; St. Albert; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Free onsite parking

Semi-annual bonus

Benefits package

RRSP matching

Team events and growth opportunities

Job summary

Canada ICI Capital Corporation in St. Albert is seeking a Mortgage Documentation Administrator to join our office on a full-time, in-person basis.

You will coordinate, draft and finalise loan documents for a diverse portfolio across Canada. Reporting to the Manager, Mortgage Funding and Documentation, you will prepare term sheets, commitments, renewals and CMHC documents with strong attention to detail and the ability to multi-task under tight deadlines.

Qualifications

• Proficiency with Microsoft Office Suite including Outlook Word and Excel.
• Proven ability to prioritize and multi-task and maintain a low error rate under high work volume.
• Strong verbal and written communication with excellent customer service.
• Able to work independently and in a team in an open-plan office.

Responsibilities

• Oversight, coordination and preparation of loan documents including term sheets, commitments and renewals.
• Ensure timely and accurate preparation of loan documents for Manager, Mortgage Funding and Documentation.
• Review loan summaries from origination for incorporation into loan documents.
• Conduct research on loan packages to obtain additional information for the loan documents.
• Develop and maintain loan document templates for all client loan servicing arrangements.
• Maintain loan information in the CMS system of records.
• Liaise with origination, lawyers and AMG team.

Skills

Microsoft Office

Organizational skills

Attention to detail

Communication skills

Customer service

Tools

CMS

Job description

The Mortgage Documentation Administrator role is full time in-person based out of our St. Albert office.

If you have experience in administrative roles, legal assistants, leasing assistants, insurance administrators, or even university graduates - we are encouraging you to apply!

Located in St. Albert, this position will report to the Manager, Mortgage Funding and Documentation. The Mortgage Documentation Administrator will be the first point of contact and prepare all loan documents for an extensive portfolio of commercial, multi-family residential, industrial and CMHC insured real estate properties across Canada. You will gain and utilize knowledge of the commercial mortgage industry, coordinating, drafting and finalizing all loan documents including terms sheets, commitment letters, renewal letters and mortgage assumption agreement, for loans that have originated through our origination network. To be successful in this demanding role, you must be extremely organized with a high level of attention to detail, possess problem-solving skills, and multi-task under strict time constraints.

Posting will close October 14th for candidate reviewal.

This Position Offers?

• Love where you work! Our office is a modern welcoming environment, located in St. Albert – Suite #106, 205 Carnegie Drive, with free onsite parking.
• Competitive salary plus semi-annual bonus structure.
• Comprehensive benefits package, which includes extended health care (with paramedical coverage), dental, health spending account, Employee & Family Assistance Program as well as life & disability insurance.
• RRSP matching program.
• Join our dynamic supportive work environment where we have regular events, lunches, and team-building activities.
• We foster and mentor your growth & development, often promoting within.

Education and Skills

• Proficiency with Microsoft Office Suite including, O356, Outlook, Word and Excel.
• Have proven organizational skills and demonstrate the ability to prioritize and multi-task.
• Excellent attention to detail.
• Have strong communication skills, verbal & written, with experience in providing excellent customer service.
• Proven ability to maintain a low error rate under high work volume and short deadlines.
• Ability to develop and maintain a positive working relationship with various departments, brokers, customers, solicitors, and third-party professionals.
• Ability to work independently and with a team in an open-plan office.
• Research and analytical skills.
• Ability to work in a fast-paced environment.
• Commercial loan administration experience is considered an asset.

Responsibilities

• Oversight, coordination and preparation of loan documents, including term sheets, commitments (conventional and CMHC), amending letters, renewals, etc.
• Ensure timely and accurate preparation of loan documents for Manager, Mortgage Funding and Documentation.
• Review of Loan Summaries from origination for incorporation into loan documents.
• Conduct research on loan packages to acquire additional information for the loan documents.
• Develop and maintain loan document templates for all client loan servicing arrangements.
• Maintain loan information in the system of records (CMS).
• Liaise with origination, lawyers and AMG team.
• Perform other duties as required.

About Canada ICI

Canada ICI Capital Corporation is an industry leader in the distribution and management of compelling mortgage products, specializing in commercial mortgage origination, direct lending, and mortgage asset management. Through its national platform, the firm combines entrepreneurial agility with institutional discipline to help borrowers access capital and enable mortgage investors to fund confidently in high-quality opportunities.

As one of the country’s most active CMHC lenders, Canada ICI offers a comprehensive suite of CMHC construction and term financing products for top-tier borrowers across Canada. Its CMHC program is widely regarded as one of the most reliable and competitive sources of capital in the market.

Want to Learn More?

Not ready to apply? We invite you to explore what it's like working with Canada ICI. Learn more about our culture, our values, and how we can help you build your career in commercial real estate. Visit www.icicareers.com.

Canada ICI is committed to building a diverse, equitable, and inclusive workforce and welcomes applications from all qualified candidates, including individuals with disabilities. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process. We strongly encourage applications from candidates of diverse backgrounds and experiences.

While we thank all applicants for their interest, only those individuals selected for an interview will be contacted.