MOA-Medical Office Administrator

Lifemark; Edmonton; Hybrid; CAD 38,000 - 52,000; Full time

Job summary

Lifemark Health Group is seeking a Medical Office Administrator in Edmonton to serve as the first point of contact for clients and patients. You will support in-clinic operations, manage referrals, schedule assessments, and maintain patient records with confidentiality and efficiency.

The role requires strong communication, organizational skills, and the ability to work in a fast-paced environment. An emphasis on accuracy and professional interaction with staff, patients, and adjusters is

Qualifications

• 2+ years of customer service/administrative experience.
• Advanced written and verbal communication skills with attention to detail.
• Strong computer skills including MS Word and Excel.

Responsibilities

• Act as the initial point of contact for client companies and patients.
• Accept and record new referrals on client intake forms.
• Verify information and coordinate assessment times with clinics.
• Call patients/clients & clinics and book appointments via the internal booking system.
• Input and update referral data and treatment plan statuses in the database, and assist with monthly referral tracking and quarterly outcome reports.

Skills

Customer service

Administrative experience

MS Word

Excel

Tools

MS Word

Excel

Job description

Medical Office Administrator - Lifemark Health Group

The Medical Office Administrator role with Lifemark is the initial point of contact for clients and acts as a resource for key customers. As a member of the Customer Contact Centre, this role is an integral position that assures Lifemark is able to provide early treatment intervention and access for patients who require quality treatment services. The ability to interact with staff, patients and customers/adjusters in a fast paced environment, with a high level of professionalism and confidentiality is crucial to this role. The ideal individual has the capacity to work well under tight timelines while remaining flexible, proactive, resourceful and efficient. Expert level written, verbal communication and interpersonal skills are required as well as a strong decision making ability and attention to detail. This person must be exceptionally well organized, flexible and enjoy the challenges of supporting a variety of key customers. This opportunity is ideal for existing employees who have a strong understanding of in-clinic operations.

Location: 11828 111th Avenue NW, Edmonton, AB

Schedule

Core Responsibilities:

• Act as the initial point of contact for client companies and patients
• Accept and record new referrals on client intake forms
• Verify information and coordinate assessment times with clinics
• Call patients/clients & clinics and book appointments via the internal booking system
• Other responsibilities will include inputting and updating referral data and treatment plan statuses in the database, as well as providing support and assistance with monthly referral tracking reports and quarterly outcome reports.

The ideal candidate will:

• Have 2+ years of previous customer service/administrative experience
• Clinical background is considered an asset
• Possess advanced written and verbal communication skills with a strict attention to detail.
• Possess strong interpersonal skills to maintain customer relationships with client companies and patients
• Have the ability to analyze and interpret medical information
• Possess strong computer skills, specifically in MS Word, Excel and aptitude for database software
• Possess exceptional organizational skills, work independently, take initiative and have a strong work ethic
• Possess French/English fluency at a professional level (a very strong asset)

Lifemark welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process